Executive Assistant to CEO

Job Summary

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to the CEO who can provide strategic, administrative, and operational support. This role requires exceptional communication skills, confidentiality, and the ability to manage multiple priorities efficiently. The EA will work closely with the CEO to streamline operations, manage communication, coordinate meetings, and support decision-making.

Key Responsibilities

1. Calendar & Schedule Management

• Manage and organize the CEO’s day-to-day calendar.
• Schedule appointments, meetings, and travel with proper prioritization.

2. Meeting Coordination

• Schedule, plan, and coordinate internal & external meetings.
• Prepare agendas, minutes, and ensure required documents are ready.

3. Communication Handling

• Act as the communication bridge between the CEO and internal/external stakeholders.
• Draft and respond to professional emails on behalf of the CEO.

4. Travel & Logistics

• Manage complete travel arrangements including itinerary preparation.
• Coordinate accommodations, transportation, and travel briefings.

5. Reporting & Research

• Conduct research on assigned topics and prepare detailed reports.
• Analyze data and provide insights for decision-making.

6. Presentation Support

• Assist in creating presentations, documents, proposals, and reports.
• Ensure all presentation materials meet the required quality.

7. Confidentiality & Discretion

• Handle sensitive information with high confidentiality.
• Provide secure support for confidential discussions and documents.

8. Office & Administrative Coordination

• Oversee general administrative activities related to the CEO’s office.
• Manage documentation, filing, approvals, and operational follow-ups.

9. Stakeholder Coordination

• Liaise with departments, clients, vendors, and external partners.
• Facilitate cross-department communication and task follow-ups.

10. Email Management

• Filter, prioritize, and draft emails for the CEO’s inbox.
• Ensure timely responses to important communications.

11. Expense Management

• Track expenses, billing, reimbursements, and budgets.
• Prepare monthly summaries and ensure proper documentation.

Technical Skills Required

• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Google Workspace (Docs, Sheets, Calendar).
• Strong digital communication and documentation skills.
• Basic data analysis ability.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

• Commuter assistance
• Health insurance
• Internet reimbursement
• Leave encashment
• Provident Fund

Ability to commute/relocate:

• Kochin, Kerala: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Have you previously supported a C-level executive (CEO/COO/CTO/Managing Director)?
• How comfortable are you with preparing presentations, reports, and business documents?
• Are you willing to occasionally travel for meetings/events if required?
• What is your expected monthly salary?

Work Location: In person