Executive Assistant To Assistant Vice President

Administrative Support

• Manage the Executive Directors calendar, scheduling meetings, appointments, and travel arrangements while ensuring optimal time management.
• Prepare and organize documents, reports, and presentations for meetings and conferences.

• Communication Management

  :
• Serve as the primary point of contact for internal and external communications on behalf of the Executive Director.
• Draft, review, and edit correspondence, reports, and other documents, ensuring clarity and professionalism.

• Meeting Coordination

  :
• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Ensure that all necessary materials and resources are available for meetings and presentations.

• Project Management

  :
• Assist in managing special projects and initiatives as directed by the Executive Director, ensuring timely completion and adherence to objectives.
• Conduct research and compile data to support decision-making processes.

• Confidentiality and Discretion

  :
• Handle sensitive information with confidentiality and discretion, maintaining the trust and integrity of the Executive Director’s office.
• Ensure compliance with company policies and procedures regarding data protection and confidentiality.

• Office Management

  :
• Oversee the day-to-day operations of the Executive Director’s office, ensuring a well-organized and efficient work environment.
• Manage office supplies and equipment, coordinating maintenance and procurement as needed.

• Relationship Management

  :
• Build and maintain positive relationships with stakeholders, including board members, senior management, and external partners.
• Facilitate communication and collaboration between departments to support organizational goals.

• Travel Coordination

  :
• Arrange travel logistics for the Executive Director, including flights, accommodations, and transportation, ensuring cost-effectiveness and efficiency.
• Prepare travel itineraries and ensure all necessary documentation is in order.

Preferred candidate profile