Executive Assistant

1. Executive Support

• Manage calendars, schedule meetings, appointments, and travel plans.
  
• Prioritize and coordinate daily activities for senior leadership.
  
• Prepare agendas, minutes, and follow-up action items for meetings.
  
• Handle confidential documents and sensitive information with discretion.
  

2. Communication & Coordination

• Act as the primary point of contact between executives and internal/external stakeholders.
  
• Draft, review, and manage emails, reports, presentations, and other business communications.
  
• Coordinate with cross-functional teams (HR, Finance, Operations, etc.) for smooth workflow.
  
• Handle incoming calls, queries, and correspondence on behalf of executives.
  

3. Operational & Administrative Efficiency

• Organize files, maintain documentation, and ensure timely approvals.
  
• Assist in preparing MIS reports, business presentations, and data summaries.
  
• Track tasks, deadlines, and deliverables; ensure follow-ups are completed.
  
• Manage expense reports, vendor payments, and basic budgeting activities.
  

4. Project & Task Management

• Support executive-level projects, research, and data collection.
  
• Monitor project timelines and coordinate stakeholder updates.
  
• Assist in preparing strategic documents, SOPs, and proposals.
  

5. HR/Finance-Aligned Responsibilities (if required)

HR:

• Assist with onboarding, interview coordination, and employee engagement activities.
  
• Maintain employee records and support HR documentation needs.
  

Finance:

• Support invoice processing, purchase orders, and expense management.
  
• Assist with reconciliation, basic financial reporting, and budget tracking.
  

6. Professional Representation

• Ensure professional communication and brand representation at all times.
  
• Coordinate executive participation in events, reviews, and conferences.
  

Executive Assistant Skills Required

• Strong communication & interpersonal skills
  
• Time management & prioritization
  
• MS Office / Google Workspace proficiency
  
• Problem-solving and decision-making
  
• Confidentiality & professionalism
  
• Multitasking and organizational skills