Executive Assistant

The Executive Assistant will provide comprehensive administrative and secretarial support to the Chief Information Officer (CIO), ensuring efficient management of day-to-day activities, communication, and coordination. This role demands a high level of professionalism, confidentiality, and organizational excellence to maintain smooth operations within the CIOs office and across departments.

Responsibilities:

• Responsible for upkeep of CIOs office
• Responsible for overall secretarial support to the CIOs office Viz, minutes of meeting, fax, email, etc so as to ensure smooth flow of work.
• To manage the appointment desk/calendar
• Internal & external liaison, coordinating all necessary office as well as business transaction on behalf of the CIOs office
• Act as an effective interface with business partners, prospective clients.
• Ensure utmost confidentiality and integrity of operations
• Manage data/department filing Document management
• Manage CIOs telephone desk
• Handle work scheduling, scrutinizing documents/paper
• Responsible for Guest Hospitality
• Organize and prepare for meetings
• Responsible for travel management of CIO and research team
• Coordinate with accounts for vouchers/payments
• Stationary management for the research & sales team
• Organizing conferences / presentations/ meetings
• Coordination/follow-up with Departments/ Branches for timely execution of tasks.
• Preparing Reports/ MIS/ Presentations.
• Tour arrangements.
• Renewal of memberships of professional bodies / associations and other administrative work
• Other assignments given from time to time
• Courier arrangements National / International Labeling / Company data required to be sent to different party/ Updating the records.
• Fixing Appointments/ Dairying for Analysts/conference calls
• Ordering Books / Magazine collection/ distribution/ documentation for the Department
• Maintaining Contact Directory

Candidate Details

Qualifications & Experience:

• Graduate in any discipline; certification in Secretarial Practice/Administration preferred.
• 4–7 years of experience as an Executive Assistant, preferably supporting senior leadership (experience in BFSI/NBFC sector desirable).
• Excellent organizational and communication skills.
• Strong coordination and multitasking abilities.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).