Executive Assistant

Job Description

Position : Executive Assistant to Managing Director Location : Chakan, Pune Requirements Graduate degree or equivalent qualification Proficiency in Microsoft Office (Word, Excel, PowerPoint) Strong interpersonal and communication skills to interact professionally with internal and external stakeholders Excellent organizational and time-management skills High attention to detail and accuracy Proactive and flexible approach with the ability to multitask and reprioritize as needed Self-starter with the ability to work independently Discreet and able to handle confidential information Job Responsibilities Manage the Directors calendar, schedule appointments, and reprioritize as needed Coordinate travel arrangements, including vehicles and accommodation Handle the Directors correspondence—review, prioritize, and respond on their behalf when appropriate Maintain office filing systems and records of contacts Screen and respond to calls, emails, and requests Draft documents, briefing papers, reports, and presentations as needed Organize and prepare for meetings—agendas, briefing materials, and follow-ups Welcome and assist visitors at all levels Supervise all incoming and outgoing mail for the office Take initiative and ensure smooth workflow, especially in the Director’s absence Perform any additional tasks assigned by the Director or HR Other Benefits Transport facilities from designated nodal points In-house canteen Mediclaim coverage Saturday and Sunday off