Executive Assistant Operations

Role & responsibilities

1) Handling all operations related work of your immediate supervisor

2) New Client Registrations

• To Fill and submit printed white form copy only for new clients &DMAT.

3) Form Filling

• Filling up of Forms (MF, DRF, Demat modification forms, Insurance, FD, PMS)

4) MF transactions (Demat & Physical)

• To submit daily transactions as per stipulated timeline.
• Emailing the DMAT & Physical AOF transactions to the concerned.
• Check Demat transaction mail before transaction time ends.
• Checking the DMAT MF transactions in ledger>holding>MF statement> in softwares report on weekly basis.
• Checking MF Physical Transactions

5) Transactions Other than MF(PMS,Insurance,FD,Equity,Debt)

• Do the Transactions related to PMS,Insuarance, FD, Equity, Debt)
• Checking of all other transactions (FD, Debt, Equity,PMS,Insurance)
• Client follow up for medical check-up (incase of insurance).

6) Monthly Portfolio Reporting to clients & Preparation of reports

• Emailing clients their report on monthly basis & also as and when required.
• Preparing the reports of clients as per requirement of immediate supervisor

7) Client's Documents Maintenance

• Clients' documents file maintenance

8) Query Management

• To solve client queries & also visit the client as and when required.
• To raise query related to any mismatch in client portfolio, either financial transaction or non-financial (MF, Equity, Debt, PMS, FD, Insurance)
• To maintain a separate sheet for Query and update on regular basis.

9) Demat Related Work other than MF Transaction

• Checking the Demat ledger CR-DR balance on daily basis, for equity/mutual fund transaction. (T+5 compliance)
• Do the Client's Trade
• Do follow-up with clients for payment,
• Checking Delivery of shares/Bonds
• To submit the Buy-Back form in case of buyback.
• Checking of Dormant account and getting it activated before any Demat transaction.
• Update the purchase of any stock details when transferred from other Dp to ours in tech excel.

Requirement:

• 0.6 - 2 Years
• GRADUATE/ POST GRADUATE