Executive Assistant & Operations Specialist

Executive Assistant & Operations Specialist

Key Responsibilities

Financial & Budget Management

• Maintain and monitor project budgets, forecasts, and order tracking.
• Collaborate with finance and budget controllers for updates, validations, and reporting.
• Prepare and participate in monthly budget review meetings.

Purchase Orders & Invoices

• Track, manage, and file POs and invoices; ensure timely approvals.
• Approve invoices and maintain accurate financial records.

Contract & SOW Administration

• Draft, renew, and manage Statements of Work and vendor contracts.
• Facilitate legal reviews, approvals, and signature processes.
• Maintain a structured repository of all signed contracts and documents.

Procurement & Approval Processes

• Prepare and process purchase requests, expense approvals.
• Ensure completeness of supporting documentation for management approvals.

Compliance & Export Control

• Conduct supplier compliance checks under the Internal Compliance Program (ICP).
• Coordinate with export control teams for shipments.

Administrative & Operational Support

• Handle NDA requests and maintain organized documentation.
• Support India operations, including logistics, travel, events, and visitor coordination.
• Identify process improvement opportunities and implement best practices.

Executive Assistance

• Manage the VP s calendar and travel arrangements.
• Act as the primary point of contact for scheduling and coordination with internal and external stakeholders.

• Completed commercial training for secretary or similar.
• 10+ years of relevant professional experience in the assistant or secretarial field.
• Education qualification: Bachelors/Masters
• Strong organizational, multitasking, and time-management skills.
• Experience in financial operations, budget tracking, and procurement workflows.
• Knowledge of contract lifecycle management, compliance, and export control processes.
• Proficiency in enterprise tools.
• Excellent communication and collaboration skills across cross-functional teams.
• High attention to detail and accuracy in record-keeping.
• Very fluent in English, both written and spoken
• High level of teamwork and initiative

Collaboration & Stakeholders

• Work closely with finance, legal, export control, IT, and management teams.
• Liaise with internal stakeholders and external vendors as required.

Renesas is one of the top global semiconductor companies in the world. We strive to develop a safer, healthier, greener, and smarter world, and our goal is to make every endpoint intelligent by offering product solutions in the automotive, industrial, infrastructure and IoT markets. Our robust product portfolio includes world-leading MCUs, SoCs, analog and power products, plus Winning Combination solutions that curate these complementary products. We are a key supplier to the world s leading manufacturers of electronics you rely on every day; you may not see our products, but they are all around you.

Renesas employs roughly 21, 000 people in more than 30 countries worldwide. As a global team, our employees actively embody the Renesas Culture, our guiding principles based on five key elements: Transparent, Agile, Global, Innovative, and Entrepreneurial. Renesas believes in, and has a commitment to, diversity and inclusion, with initiatives and a leadership team dedicated to its resources and values. At Renesas, we want to build a sustainable future where technology helps make our lives easier. Join us and build your future by being part of what s next in electronics and the world.