Executive Assistant & Front Office Coordinator

About the Role

We are seeking a smart, organized, and proactive professional to manage front office operations and provide executive-level assistance to senior leadership. This dual role requires excellent communication, strong organizational skills, and the ability to multitask while maintaining professionalism and discretion at all times.

Key Responsibilities

Executive Assistance to Co-founder & CEO

• Manage the CEO’s calendar, appointments, and meetings efficiently.
• Handle confidential correspondence, draft communications, and prepare reports or presentations as required.
• Coordinate with internal teams, external partners, and clients on behalf of senior management.
• Maintain accurate records, minutes of meetings, and follow up on action points.
• Support in travel planning, bookings, and expense management.
• Assist in preparing business documents, dashboards, and management reports.

Front Office Management

• Greet and assist visitors with professionalism and warmth.
• Handle incoming calls, emails, and courier dispatches with efficiency.
• Maintain visitor logs and ensure the front desk area is presentable at all times.
• Coordinate with housekeeping, admin, and facilities for smooth daily operations.
• Manage office supplies inventory and handle basic administrative tasks.

Requirements

• Graduate in any discipline; additional certification in office management or administration preferred.
• 2–5 years of experience in executive assistance, administration, or front office management.
• Excellent communication and interpersonal skills.
• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Professional appearance and positive attitude.
• High level of integrity, discretion, and organizational ability.

What We Offer

• A dynamic and collaborative work environment.
• Exposure to leadership-level decision-making and strategy.
• Opportunities for career growth in a fast-evolving financial services organization.

About The Policy Exchange

The Policy Exchange is a leading fintech platform revolutionizing the financial services and insurance landscape. We are driven by innovation, trust, and customer-centric solutions, helping individuals unlock liquidity and smarter investment opportunities.

Job Type: Full-time

Pay: ₹15,000.00 - ₹35,000.00 per month

Application Question(s):

• Are you available to join on immediate basis?

Experience:

• Reception: 1 year (Required)
• Executive Assistant: 2 years (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: In person