Executive Assistant - Fresher - Chennai Onsite role

About Us.

Kloudone is a leading services company catering to Fortune 100 clients in the San Francisco Bay area. We are looking for Executive Assistant fresher for our offices in India.

Job Description

An Executive Assistant (EA) provides high-level administrative and organizational support to executives, often within a company's C-suite. A fresher EA will typically handle tasks such as calendar management, meeting coordination, travel arrangements, and communication management, while also managing confidential information and potentially assisting with special projects.

• Excellent written and communication skills is a must.

Responsibilities of an Executive Assistant:

• Calendar Management:

Scheduling and coordinating appointments, meetings, and events for the executive.

• Communication Management:

Handling emails, phone calls, and other correspondence on behalf of the executive, potentially acting as a gatekeeper.

• Meeting Coordination:

Preparing agendas, taking minutes, and ensuring smooth execution of meetings.

• Travel Arrangements:

Booking flights, accommodations, and creating itineraries for business trips.

• Document Management:

Organizing and maintaining both electronic and physical files, ensuring easy retrieval and confidentiality.

• Project Support:

Assisting with special projects, research, and report preparation.

• Office Management:

Overseeing general office tasks, such as ordering supplies, managing mail, and maintaining office equipment.

• Liaison:

Serving as a point of contact between the executive and other employees, clients, or stakeholders.

• Confidentiality:

Maintaining discretion and handling sensitive information with appropriate care.

• Event Planning:

Assisting with the planning and execution of company events, conferences, or workshops.

Skills and Qualifications for a Fresher EA:

• Strong Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Excellent Communication Skills: Both verbal and written, including strong grammar and proofreading abilities.
• Proficiency in Microsoft Office Suite: Including Word, Excel, PowerPoint, and Outlook.
• Problem-Solving Skills: Ability to identify and resolve issues proactively.
• Attention to Detail: Ensuring accuracy and precision in all tasks.
• Discretion and Confidentiality: Handling sensitive information with care and professionalism.
• Positive Attitude and Professionalism: Maintaining a positive demeanour and representing the executive well.
• Basic Bookkeeping Skills: May be required for expense reports and other financial tasks.

Job Type: Full-time

Schedule:

• Evening shift
• Monday to Friday
• Night shift

Application Question(s):

• How much do you rate yourself in top 10 on Verbal and written communication skills?

Education:

• Bachelor's (Required)

Work Location: Remote