Executive Assistant - Female

Position: Executive Assistant (Female)

Location: Mumbai
Type: Full-time, On-site

Role Overview:

We are seeking a highly organized, confident, and resourceful Executive Assistant to provide comprehensive administrative and operational support to three senior-level executives. The ideal candidate should be sharp, proactive, and able to handle a dynamic, fast-paced work environment with grace and professionalism.

Key Responsibilities:

• Provide day-to-day executive support to the leadership team, ensuring seamless coordination across schedules, meetings, and communication.

• Manage complex calendars, travel itineraries, and appointments for all three executives.

• Prepare reports, presentations, and correspondence with a high level of accuracy and confidentiality.

• Coordinate internal and external meetings, conferences, and events.

• Maintain discretion and handle sensitive information with the utmost confidentiality.

• Serve as the point of contact between the executives and internal/external stakeholders.

• Track key deliverables, follow up on pending actions, and ensure timely completion of priorities.

• Assist in business communication, documentation, and data management.

• Support in office administration and coordination as required.

Requirements:

• Female candidate only (as per client preference).

• Bachelor’s degree or higher in Business Administration or related field.

• 5–10 years of experience supporting senior executives or leadership teams.

• Strong command of English (both written and verbal).

• Exceptional organizational, interpersonal, and communication skills.

• Smart, well-presented, and able to represent the office with professionalism.

• High emotional intelligence, discretion, and ability to multitask efficiently.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.

Ideal Personality Traits:

• Smart, poised, and confident.

• Strong decision-making ability.

• Excellent problem-solving and follow-up skills.

• High integrity and commitment to confidentiality.

• Ability to work under pressure and manage multiple demands effectively.