Executive Assistant (EA) to Founder & Managing Partner (8–10 Years)

Executive Assistant (EA) to Founder & Managing Partner – JD (8–10 Years)

Education: Bachelor’s degree (minimum), diploma/certification in secretarial/administrative/management studies preferred.
Experience: 8–10 years in executive support, administration or secretarial role

Key Responsibilities

Executive & Document Management

• Manage all correspondence, files, notes, drafts and documentation for the Managing Partner.
• Take dictations, prepare minutes, briefs and first-draft communications.
• Maintain organized physical and digital filing systems.
• Maintain updated contact databases, confidential information and digital/physical records.

Communication & Email Handling

• Monitor, prioritize and respond to emails and calls across assigned IDs.
• Draft professional responses and maintain follow-up trackers.
• Coordinate communication with clients, vendors and internal teams.

Client & External Coordination

• Conduct basic research on clients/prospects and prepare briefing notes.
• Coordinate with clients, third-party vendors and external partners for meetings and documentation.
• Support relationship building and follow-ups.

Social Media Support

• Manage and update the Managing Partner’s professional social media accounts.
• Coordinate with Internal/PR teams for posts, visibility and engagement.

Cross-Department Coordination

• Act as the central point between the Managing Partner and internal departments (HR, Admin, Accounts, BD).
• Track tasks, deadlines and deliverables; ensure timely updates and closures.

Calendar & Scheduling

• Manage all professional and personal schedules, meetings and appointments.
• Plan and coordinate both virtual and in-person engagements.
• Anticipate conflicts and optimize time management.

Travel & Logistics Management

• Plan end-to-end domestic/international travel.
• Handle flight and hotel bookings, visa applications, ground transport, itineraries and travel packs.

Personal Assistance

• Support the Managing Partner with select personal tasks, events, personal travel and coordination with household vendors—ensuring discretion and confidentiality.

Skills & Competencies

• Excellent communication (English & Hindi), strong drafting skills.
• Proficiency in MS Word, Excel, PowerPoint and basic online research.
• Highly organized, detail-oriented, proactive and able to multitask.
• Strong professionalism, confidentiality and stakeholder coordination skills.

Job Type: Full-time

Pay: ₹40,000.00 - ₹60,000.00 per month

Ability to commute/relocate:

• Okhla, Delhi, Delhi: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Personal assistant: 5 years (Required)

Work Location: In person