Executive Assistant

Position: Executive Assistant

No. of Positions:

Roles & Responsibilities

• Fulfil the role of high-level executive/personal assistant to the VP and ProcurementHead, including the preparation of correspondence for consideration as required, attending to diary and meeting management, e-mail management and servicing of meetings chaired.
• Effectively schedule and co-ordinate meetings in an accurate and flexible manner.
• Monitor and manage appointments, calendar, upcoming commitments and travel arrangements to ensure the entire schedule is effectively organized.
• Manage information flow in a timely and accurate manner.
• Assist with report preparation and amendments as required.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system (electronic as well as physical).
• Coordinate and prepare draft responses to proposals and member correspondence.
• In consultation with the responsible officials, prepare agendas and business papers for committees, including minutes, in a professional, accurate, confidential and timely manner.
• Maintain accurate and complete electronic files for committee meetings.
• Ensure a high level of member and stakeholder service is maintained through face-toface interactions, electronic communications.
• Respond to enquiries for the Procurement Head appropriately and in a timely manner.
• Prioritize conflicting needs; handles matter expeditiously, proactively, and follow through on procurement steps to successful bidding & award, often with deadline pressures.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Take minutes during meetings
  

Qualifications

31.08.2025

Note:

How To Apply