Executive Assistant

Job Description

Role & responsibilities Meeting Management: Schedule and coordinate various meetings, including agency meetings, vendor meetings, both domestic and overseas. Organize internal department meetings and corporate gatherings, ensuring timely communication and logistical arrangements. Prepare meeting agendas, collate relevant documents, and distribute them to participants in advance. Ensure the smooth execution of meetings and provide necessary support during the proceedings. Task Tracking and Follow-up: Collaborate with teams and team leaders to track assigned tasks and projects. Consistently remind and follow up with teams to ensure deadlines are met. Maintain a comprehensive task tracking system and provide regular status updates to the ED. Attention to Detail and Communication: Execute tasks with meticulous attention to detail, striving for excellence in every endeavor. Delegate tasks efficiently, when necessary, to achieve organizational objectives. Communicate effectively with various departments, fostering a collaborative work environment. Organizational Initiatives: Manage logistics and coordination to ensure the smooth execution of these initiatives. Provide necessary support to participants and stakeholders throughout the process. Monitoring Exhibitions & Sponsorship Activities: Monitor exhibitions and sponsorship activities closely, providing constructive feedback to respective departments. Collaborate with relevant teams to ensure successful event planning and execution. Market Insights and Reporting: Utilize opportunities to conduct market visits, gaining real-time updates on Pune market trends. Engage in research on sales, competition products, and other relevant data. Compile and present well-structured reports on various subjects as instructed by the ED.