Executive Assistant

Key Areas of Responsibility:

1. Calendar & Scheduling

• Manage the GMs calendar: meetings, appointments, travel plans.
• Ensure necessary documents and briefings are ready before meetings.
• Coordinate schedules with internal teams and external parties.

2. Correspondence & Communication

• Screen and respond to emails, calls, and letters on behalf of the GM.
• Draft and prepare official correspondence, reports, and memos.
• Liaise with staff, parents, vendors, and regulatory authorities.

3. Office Administration & Records

• Maintain organized digital and physical filing systems.
• Oversee office logistics: supplies, documentation, reimbursements.
• Support budgeting and administrative functions of the GMs office.

4. Meetings & Minutes

• Organize and schedule internal/external meetings.
• Prepare agendas, take minutes, and ensure timely follow-ups.
• Assist in creating reports and presentation materials.

5. Travel & Logistics

• Arrange travel, accommodation, and itineraries for the GM and others as needed.
• Manage travel documentation and related reimbursements.

6. Coordination & Liaison

• Act as the communication bridge between GM’s office and all departments.
• Track and follow up on delegated tasks and project updates.

7. Confidentiality & Discretion

• Handle sensitive information with complete confidentiality.
• Uphold professionalism and integrity in all communications.

8. Special Projects & Support

• Support GM in managing school events, inspections, and special initiatives.
• Conduct research, gather data, and provide analysis as needed.
• Take on any additional responsibilities assigned by the GM.