Executive Assistant

Cohesity is a leader in AI-powered data security and management. Aided by an extensive ecosystem of partners, Cohesity makes it easy to secure, protect, manage, and get value from data across the data center, edge, and cloud. Cohesity helps organizations defend against cybersecurity threats with comprehensive data security and management capabilities, including immutable backup snapshots, AI-based threat detection, monitoring for malicious behavior, and rapid recovery at scale. Join us on our mission to shape the future of our industry. As an Executive Assistant at Cohesity, you play a vital role in supporting the engineering leadership. You are not just an individual contributor; you are a vital member of the Cohesity Team. Cohesity is at the forefront of transforming data management with innovative solutions that simplify and modernize how organizations manage, protect, and derive value from their data. We are seeking an organized and proactive Executive Assistant. The ideal candidate must excel in communication, management, and coordination. This role requires someone who is detail-oriented, efficient, and adaptable to a dynamic and fast-paced environment. **Key Responsibilities** **Document and System Coordination** - Facilitate data entry of contracts, SOWs, PRs, and POs in alignment with procurement policies. - Review and input invoices for receivables. - Coordinate presentation and presentation material. - Maintain documents, both electronic and hard copy. - Act as a delegate for system reviews and approvals in Oracle, WD, VMS, eTime, and Concur, in alignment with procurement policies. - Learn to apply professional concepts and company policies to resolve routine issues. - Build stable working relationships internally. **Communication** - Act as the primary point of contact between the employer and internal/external stakeholders. - Manage phone calls, emails, and correspondence promptly and professionally. - Draft, proofread, and organize documents and presentations. **Management** - Coordinate and oversee guest visits, meetings, and events. - Greet and assist visitors to ensure a positive experience. - Handle scheduling, arrangements, and logistics for meetings and appointments. - Organize and manage domestic and international travel plans, including booking flights, accommodations, and transportation. - Prepare detailed itineraries and ensure all travel documents are in place. **General Administrative Support** - Manage the employer's calendar for optimal time management. - Handle personal errands and tasks as needed. - Maintain confidentiality in all aspects of work. **Business Coordination** - Prepare and submit expense reports. - Maintain office supplies and submit supply orders. - Coordinate delivery of research requests and briefing materials. - Raise issues and schedule recovery for IT or system-related issues. - Be a resource and expert on company processes, procedures, and policies. **Site Coordinator Responsibilities** - Serve as the Site Liaison for local queries and suggestions. - Provide executive support to the Site Senior Executive (SSE) and manage site communications. - Plan and coordinate Senior Executive visits and site-wide events. - Manage the site budget, including sourcing vendors and negotiating contracts. **Requirements** - Prior experience as a Personal Assistant, Executive Assistant, or similar role. - Bachelor's degree. - Availability to work flexible hours, including occasional weekends. Cohesity is an Equal Employment Opportunity Employer (EEOE). If you are an individual with a disability and require assistance with the application process, please contact us at 1-855-9COHESITY or talent@cohesity.com for accommodations. For information on personal data processing, please see our Privacy Policy.,