Executive

Role Summary:

This role involves assisting the Director (Research & Publications) with documentation, communication, event coordination, reporting, and digital visibility tasks. The ideal candidate is detail-oriented, tech-savvy, and capable of managing multiple academic and operational responsibilities efficiently.

Key Responsibilities:

Documentation & Record-Keeping:

• Update and maintain spreadsheets or digital logs of faculty publications, research projects, MoUs, etc.
• Organize and manage soft copies of documents (PDFs of papers, MoUs, grant approvals, etc.).
• Maintain folders for individual departments research progress and reports.

Email & Communication Assistance:

• Draft, send, and follow up on official emails and reminders related to research data submissions, acknowledgments, and deadlines.
• Prepare short communication notes, announcements, and messages for internal and external correspondence.
• Coordinate with faculty and external collaborators (if required).

Reporting & Data Compilation:

• Assist in compiling/verifying data for monthly/quarterly/annual research and publication reports.
• Format tables, charts, and simple PowerPoint presentations using collected data.
• Consolidate departmental inputs for submission to the university research committee.

Event Coordination Support:

• Help schedule meetings, FDPs, research workshops, and guest lectures.
• Prepare and maintain participant attendance sheets and feedback forms.
• Assist in generating and managing certificate distribution lists.

Website, Portal, and Social Media Updates:

• Coordinate with the university web/media team to update the Research Office webpage.
• Share notices, achievements, MoUs, and research highlights for upload.
• Assist in forwarding multimedia content related to research (e.g., posters, videos).

Publication & Library Coordination:

• Support faculty in identifying suitable journals/publishers (especially those not listed in MyLOFT).
• Help compile publication records for specific calls or proposal submissions.

All types of required support time to time for office of Research & Publications

Required Qualifications:

• Work focused and purpose-driven
• Bachelors degree (preferably in management, science, or technology); Master’s degree desirable.
• Strong written and verbal communication skills in English.
• Proficiency in MS Office (Excel, Word, PowerPoint), PPT, Google Suite, and email communication.
• Understanding of research documentation and academic processes.
• Memorization power to initiate as per information/time

Preferred Experience & Skills:

• Prior experience supporting academic or research leadership office roles.
• Ability to coordinate across departments and external institutions.
• Familiarity with simple design tools (e.g., Canva), web forms, and social media handling (desirable).