Executive - Administration

Position: Executive - Administration

Company: Group Concorde

Location: Mumbai

About Us: Group Concorde is a prominent player in the aviation and cargo logistics industry, serving as the General Sales Agent (GSA) for various international airlines. We are committed to providing excellent services and ensuring smooth operations in both logistics and passenger transportation.

Job Description: Administrator will be responsible for overseeing and managing all administrative functions of the organization. This role ensures smooth day-to-day office operations, vendor management, compliance, cost optimization, employee support services, and strategic initiatives to enhance workplace efficiency. The Manager will also lead and guide the admin team to maintain a productive and professional work environment.

Key Responsibilities: Operations & Office Management

• Oversee and manage all aspects of office administration including facilities, housekeeping, front desk, security, and workplace safety.
• Ensure smooth day-to-day functioning of office operations across departments.
• Implement and monitor office policies, processes, and compliance requirements.
• Manage company assets, office supplies, and ensure cost-effective procurement.

Vendor & Contract Management

• Identify, negotiate, and manage contracts with external vendors (facilities, security, travel, housekeeping, printing, etc.).
• Conduct regular performance reviews of vendors and service providers.
• Ensure compliance with statutory and legal requirements in contracts and services.

Financial & Budgeting

• Prepare and manage the administration budget, ensuring cost optimization.
• Monitor and approve invoices related to administration, facilities, and services.
• Maintain records for petty cash, expense management, and periodic reporting to management.

People & Stakeholder Management

• Act as a point of contact between management, employees, and external stakeholders.
• Ensure timely communication and resolution of administrative issues.
• Supervise and mentor the administration team; assign tasks and monitor performance.

HR & Compliance Support

• Collaborate with HR for attendance, employee engagement, and welfare-related initiatives.
• Ensure compliance with workplace health & safety regulations.
• Support senior management in confidential administrative and HR tasks.

Requirements:

· Strong leadership, planning, and organizational skills.

· Familiarity with basic legal compliance, contract management, and statutory obligations.

· Understanding of IT infrastructure, data security and office automation tools.

· Excellent negotiation and vendor management abilities.

· Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

· Strong interpersonal, written, and verbal communication skills.

· Problem-solving and decision-making capabilities.

· Knowledge of statutory and compliance requirements related to administration.

Benefits:

• Competitive salary and benefits package.

• Opportunities for growth and career development.

• Dynamic and collaborative work environment.

• Training and mentorship programs.

• Employee discounts and perks.

Application Instructions: To apply, please submit your resume and a cover letter indicating the position you're applying for, along with your qualifications and relevant experience. Fresher and experienced candidates are welcome to apply. Salary ranges are negotiable based on qualifications and experience.

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person