Executive - Administration

Key Responsibilities:

• Manage agendas/travel arrangements/appointments etc. for the upper management/Staff.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support bookkeeping procedures.
• Create and update records and databases with personnel, financial and other data.
• Scheduling Meetings and taking minutes.
• Handling guests and clients.
• Track stocks of office supplies and place orders when necessary.
• Submit timely reports and prepare presentations/proposals as assigned.
• Preserving office records, Agreements.
• Conducting employee orientation.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Updating office manuals and brochures.
• Managing electronic and printed files.
• Assist colleagues whenever necessary.
• Provides administrative support to ensure efficient operation of office.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Coordinate office activities and operations to secure efficiency and compliance to company policies.

Qualification and Personal Profile:

• Graduate / Post - Graduate in any discipline
• At least 3 years of experience with exposure to General administration Activities

Other Skill and Ability Requirements:

• Supporting all the internal stakeholders
• Ensuring Proper Documentations
• Proper Utilization of Organization resources
• Safe and Healthy Workplace
• MS Office
• Planning, Execution focus, Proper communication