Executive Admin

Position Title:

Reports to:

Experience Required:

Employment Type:

Job Summary:

We are looking for a proactive, highly organized, and resourceful Executive Assistant to support the CEO in both professional and personal matters. The ideal candidate will have strong multitasking abilities, excellent communication skills, and the ability to maintain discretion and confidentiality.

Key Responsibilities:

Personal Support:

1. Manage personal banking, documentation, and IT-related tasks.

2. Coordinate complex travel itineraries (flights, hotels, transport).

3. Track and Support Company and personal audit-related activities.

4. Handle foreign currency arrangements and SIM card/international connectivity need

5. Maintain CEOs personal calendar and coordinate all meetings and appointments.

6. Oversee visa processing and manage outstation requirements.

7. Follow up on quotations and negotiate prices as needed.

8. Act as a general point of coordination for all ad hoc personal tasks from the CEO.

Official Support:

1. Maintain and update the companys master database across departments.

2. Support and manage Salesforce/CRM activities and data entry.

3. Track and maintain sales target sheets and performance updates.

4. Follow up on official payments, invoices, and outstanding matters.

5. Assist in planning and coordinating department-wise audits.

6. Compile and organize department review materials for monthly/quarterly reviews.

7. Coordinate department-wise and location-wise meetings for the CEO.

Required Skills & Qualifications:

• Bachelor’s degree in Business Administration or relevant field.
• Prior experience in a similar EA or coordinator role (3+ years preferred).
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and integrity.
• Strong proficiency in MS Office (Excel, PowerPoint, Word) and Google Workspace.
• Ability to multitask and adapt in a fast-paced environment.
• Strong problem-solving and negotiation skills.
• Working knowledge of travel, visa, and event coordination is a plus.

What We Offer:

• Opportunity to work directly with the leadership team.
• Exposure to diverse functions across business and personal domains.
• A dynamic and professional work environment with room for growth.