Executive - Accounts payable

Job Summary:

2 to 5 years

Key Responsibilities:

1. Invoice Posting

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• Accurately process and post invoices into the accounting system after thorough verification of details.
• Address any discrepancies or errors in invoices and coordinate with vendors for corrections as necessary.

1. Departmental Coordination

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• Collaborate with various departments (e.g., procurement, stores) to resolve issues related to invoice processing.
• Ensure all internal teams are aligned and any discrepancies are addressed promptly to maintain smooth operations.

1. Vendor Statement Reconciliation

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• Reconcile Vendor Statements of Account (SOAs), identify and investigate discrepancies, and clear outstanding balances.
• Maintain organized records of reconciliations and work with vendors to resolve any discrepancies.

1. Payments

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• Process vendor payments in a timely and efficient manner while ensuring necessary approvals are obtained.
• Ensure that payments are made promptly to avoid any disruption in vendor relationships or services

1. Vendor Management

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• Act as the primary point of contact for vendors regarding payment-related issues, responding to inquiries and resolving concerns.
• Foster positive relationships with vendors to ensure smooth and timely transactions.

1. Reporting

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• Prepare aging reports, advance payment ledgers, and other accounts payable reports as required by management.
• Provide regular updates on accounts payable status and outstanding vendor payments.

1. Clerical Support

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• Provide clerical support for maintaining accurate records of accounts payable transactions.
• Assist in the preparation of documents, filing, and other administrative duties related to the accounts payable function.

Qualifications & Requirements:

• Education

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• A bachelors degree in Accounting, Finance, or a related field preferred.
• Relevant certifications (e.g., CPA or similar) are a plus.

• Experience

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• 2 to 5 years of experience in an accounts payable or finance role.
• Strong understanding of accounts payable processes and procedures.

• Skills

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• Proficiency in accounting software (e.g., SAP, QuickBooks, Oracle) and Microsoft Excel.
• Excellent attention to detail and accuracy in financial data entry.
• Strong analytical skills with the ability to troubleshoot and resolve discrepancies.
• Effective communication skills to interact with vendors and internal departments.
• Ability to work independently and meet deadlines in a fast-paced environment