Events Assistant

Primary Role

An Event Assistant supports the Event Manager or Coordinator in planning, organizing, and executing events smoothly. They handle logistics, communication, and on-the-day support to ensure everything runs according to plan.

Key Responsibilities

Pre-Event Planning

• Assist in **venue research and booking.
• Coordinate with **vendors** (caterers, decorators, sound & lighting, etc.).
• Help prepare **budgets and purchase orders**.
• Manage **guest lists, RSVPs, and invitations**.
• Support in creating **event schedules and checklists**.
• Organize and maintain **event materials** (banners, gifts, brochures, badges).

During the Event

• Assist with event setup (registration desk, signage, seating, tech setup).
• Greet and **register guests or participants.
• Coordinate with vendors and staff for real-time issue resolution.
• Ensure timely execution of activities as per the event plan.
• Provide backstage or on-ground support for speakers, performers, or VIPs.
• Manage logistics and supplies during the event.

Post-Event Duties

• Assist with event wrap-up and teardown.
• Help collect feedback from attendees or team members.
• Compile event reports and documentation.
• Process payments and receipts for vendors.
• Contribute to post-event evaluations and learnings.

Skills Required

• Strong organizational and multitasking abilities.
• Excellent **communication and teamwork.
• Attention to detail and **problem-solving skills.
• Basic knowledge of event management software/tools (e.g., Trello, Google Sheets, Canva).
• Professional demeanor and customer service orientation.

Reporting Structure

Reports to: Event Manager / Coordinator

Works closely with: Vendors, Marketing Team, and Logistics Team

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement

Work Location: In person