Primary Role An Event Assistant supports the Event Manager or Coordinator in planning, organizing, and executing events smoothly. They handle logistics, communication, and on-the-day support to ensure everything runs according to plan. Key Responsibilities Pre-Event Planning Assist in **venue research and booking. Coordinate with **vendors** (caterers, decorators, sound & lighting, etc.). Help prepare **budgets and purchase orders**. Manage **guest lists, RSVPs, and invitations**. Support in creating **event schedules and checklists**. Organize and maintain **event materials** (banners, gifts, brochures, badges). During the Event Assist with event setup (registration desk, signage, seating, tech setup). Greet and **register guests or participants. Coordinate with vendors and staff for real-time issue resolution. Ensure timely execution of activities as per the event plan. Provide backstage or on-ground support for speakers, performers, or VIPs. Manage logistics and supplies during the event. Post-Event Duties Assist with event wrap-up and teardown. Help collect feedback from attendees or team members. Compile event reports and documentation. Process payments and receipts for vendors. Contribute to post-event evaluations and learnings. Skills Required Strong organizational and multitasking abilities. Excellent **communication and teamwork. Attention to detail and **problem-solving skills. Basic knowledge of event management software/tools (e.g., Trello, Google Sheets, Canva). Professional demeanor and customer service orientation. Reporting Structure Reports to: Event Manager / Coordinator Works closely with: Vendors, Marketing Team, and Logistics Team Job Types: Full-time, Permanent Pay: ₹20,000.00 - ₹25,000.00 per month Benefits: Cell phone reimbursement Work Location: In person
Primary Role An Event Assistant supports the Event Manager or Coordinator in planning, organizing, and executing events smoothly. They handle logistics, communication, and on-the-day support to ensure everything runs according to plan. Key Responsibilities Pre-Event Planning Assist in **venue research and booking. Coordinate with **vendors** (caterers, decorators, sound & lighting, etc.). Help prepare **budgets and purchase orders**. Manage **guest lists, RSVPs, and invitations**. Support in creating **event schedules and checklists**. Organize and maintain **event materials** (banners, gifts, brochures, badges). During the Event Assist with event setup (registration desk, signage, seating, tech setup). Greet and **register guests or participants. Coordinate with vendors and staff for real-time issue resolution. Ensure timely execution of activities as per the event plan. Provide backstage or on-ground support for speakers, performers, or VIPs. Manage logistics and supplies during the event. Post-Event Duties Assist with event wrap-up and teardown. Help collect feedback from attendees or team members. Compile event reports and documentation. Process payments and receipts for vendors. Contribute to post-event evaluations and learnings. Skills Required Strong organizational and multitasking abilities. Excellent **communication and teamwork. Attention to detail and **problem-solving skills. Basic knowledge of event management software/tools (e.g., Trello, Google Sheets, Canva). Professional demeanor and customer service orientation. Reporting Structure Reports to: Event Manager / Coordinator Works closely with: Vendors, Marketing Team, and Logistics Team Job Types: Full-time, Permanent Pay: ₹20,000.00 - ₹25,000.00 per month Benefits: Cell phone reimbursement Work Location: In person