Event Supervisor

Key Responsibilities:Plan & Coordinate Production: Review event layouts, designs, and production schedules. Coordinate with designers, fabricators, vendors, and logistics teams to ensure timely delivery of materials. Prepare production timelines and supervise execution to meet deadlines. On-Site Supervision: Manage and guide production crew during setup and dismantling. Ensure that stalls, counters, lighting, and furniture are installed as per approved designs. Conduct quality checks on fabrication and finishing before client handover. Team & Vendor Management: Assign daily tasks to production staff and monitor performance. Liaise with vendors for additional requirements (lighting, furniture, AV, etc.). Resolve on-site issues promptly to avoid delays. Client Coordination: Act as the primary point of contact for the client during production. Handle approvals, last-minute changes, and provide status updates. Safety & Compliance: Ensure adherence to venue safety guidelines and contractor risk checks. Monitor safe use of equipment, materials, and ensure compliance with company policies. Reporting: Prepare daily progress reports and submit post-event reports with material usage and damages (if any). Requirements:Minimum 3–5 years of experience in event production, exhibition stall management, or related field. Strong understanding of stall fabrication, lighting setup, truss, and Maxima/Octonorm structures. Excellent organizational, problem-solving, and leadership skills. Ability to work under pressure and meet tight deadlines. Willingness to work flexible hours, including late nights and weekends during event days. Basic computer knowledge (Excel/Word for production reports). Preferred Skills:Experience with major exhibition venues (Pragati Maidan, Bombay Exhibition Center, etc.). Knowledge of event safety guidelines, material handling, and vendor coordination. Strong communication skills to handle both clients and production crew.