Event Coordinator

Key Responsibilities

Learning & Event Execution

- Coordinate all logistical aspects of chapter events venues, AV, transport, F&B, dcor, and gifting
- Manage RSVPs and registrations, including confirmations and follow-ups with members - Prepare event collateral: name tags, certificates, kits, printed materials, and agendas - Liaise with vendors, hotels, agencies, and service providers to ensure timely and accurate delivery - Support documentation and post-event feedback processes

Forum Training Support

- Maintain training records for members and spouses
- Coordinate with trainers and venues for scheduling and setup - Prepare materials, attendance sheets, and event summaries

Spousal Program Support

- Assist in logistics and communication for spousal events
- Track RSVP responses and manage vendor coordination - Prepare creative assets and maintain participation data

App & Technology Coordination

- Upload event details and creatives to the chapter app
- Manage app-based registrations, updates, and reminders - Generate basic usage and participation reports

Administrative & Backend Support

- Maintain trackers, documentation, and digital archives
- Draft routine communication (emails, WhatsApp messages, reminders) - Coordinate with vendors for follow-ups, billing inputs, and other operational needs