Event Coordinator

The Wedding Planner will be responsible for planning, coordinating, and executing wedding events with precision and creativity. This includes working closely with clients, vendors, and internal teams to ensure each function runs smoothly — from the first briefing to the final wrap. The ideal candidate is organized, good under pressure, and has experience handling multiple-day wedding projects.

Key Responsibilities

1. Client Planning & Coordination

• Conduct planning meetings with clients to understand their vision, preferences, and cultural details
• Create detailed event timelines, checklists, and flow plans for each function (Haldi, Mehendi, Wedding, Reception, etc.)
• Share and track creative briefs, moodboards, and references with internal creative teams
• Maintain regular communication with clients for updates, confirmations, and approvals

2. Vendor Management

• Liaise with decorators, venues, makeup artists, sound, lighting, and hospitality vendors
• Create and manage vendor timelines and ensure timely deliveries
• Be the on-ground contact for all third-party vendors during setup and event time
• Resolve last-minute issues quickly and professionally

3. Internal Team Coordination

• Work with Production and Operations team to ensure shoot logistics and crew needs are aligned with the event schedule
• Brief photography and cinematography teams before every function on key moments and people to cover
• Ensure transport, gear movement, and accommodation details are shared with the internal team beforehand
• Update ClickUp or Notion dashboards with all relevant info for each event

4. On-Ground Execution

• Be present at every function to manage flow, client requests, and team coordination
• Monitor timelines closely and guide the team in real-time
• Ensure clients and VIPs are taken care of, while maintaining a calm and solution-driven approach
• Document feedback or post-event notes for internal review

Key Skills Required

• Strong communication and people management
• Excellent coordination and time management across multiple stakeholders
• Familiarity with traditional Indian wedding customs and event structures
• Able to work in fast-paced, high-pressure event environments
• Working knowledge of tools like Google Calendar, WhatsApp, Notion, ClickUp

Qualifications Preferred

• 2+ years of experience in wedding planning, hospitality, or high-end event management
• Bachelor's degree in Event Management, Hospitality, or related field
• Experience in multi-day or destination weddings is preferred
• Comfortable traveling for events outside Delhi/NCR

Job Types: Full-time, Permanent, Fresher

Pay: ₹15,000.00 - ₹40,000.00 per month

Benefits:

• Cell phone reimbursement
• Flexible schedule
• Internet reimbursement
• Leave encashment
• Paid time off

Application Question(s):

• Do you have personal laptop for work ?

Location:

• Gurugram, Haryana (Preferred)

Work Location: In person