EA to MD

POSITION OVERVIEW:

As the Executive Assistant to the Managing Director, you will serve as the right hand to the MD, managing their calendar, communications, meetings, and strategic projects. This role requires exceptional organizational skills, business acumen, and the ability to work effectively in a fast-paced, multi-business environment. You will be the key liaison between the MD's office and internal/external stakeholders.

Location: Surat, Gujarat
Experience Required: 5+ Years as Executive Assistant (Preferably in Multi-Business Environment)
Reporting To: Managing Director
Employment Type: Full-Time
Compensation: As per Industry Standards

KEY RESPONSIBILITIES:

Calendar & Time Management

• Schedule and prioritize executive meetings, appointments, and travel arrangements to maximize the MD's productivity
• Coordinate with internal teams and external stakeholders to ensure smooth scheduling and avoid conflicts
• Maintain and update executive calendars regularly, proactively managing changes and last-minute adjustments
• Anticipate scheduling needs and prepare the MD for upcoming commitments

Communication & Correspondence Management

• Manage incoming calls, emails, and correspondence for the MD, filtering and responding appropriately based on priority
• Draft and prepare professional documents, presentations, reports, and business communications for internal and external distribution
• Maintain organized communication records and follow up on action items to ensure timely resolution
• Serve as the primary point of contact between the MD's office and stakeholders

Meeting & Event Coordination

• Plan and organize high-level meetings, conferences, and business events, including agenda creation, logistics, and attendee coordination
• Take accurate meeting minutes, track action items, and follow up with relevant teams to ensure accountability and progress
• Prepare meeting materials, presentations, and briefing documents for the MD and attendees
• Coordinate virtual and in-person meetings with seamless execution

Project & Strategic Support

• Assist in project management tasks such as task tracking, milestone monitoring, and progress reporting across multiple business units
• Conduct research, gather relevant information, and prepare insights to support the MD's decision-making and strategic initiatives
• Collaborate with project teams to ensure deadlines are met, deliverables are achieved, and projects stay on track
• Monitor key business metrics and prepare executive dashboards as required

Administrative & Operational Excellence

• Handle administrative tasks such as filing, document management, and data entry with accuracy and attention to detail
• Manage expense tracking, budget monitoring, and procurement processes as directed by the MD
• Maintain strict confidentiality and handle sensitive business information with discretion, adhering to company policies
• Ensure the MD's office operations run smoothly and efficiently at all times

MUST-HAVE REQUIREMENTS:

✅ Experience: 5+ years of proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-suite executives

✅ Industry Background: Prior experience in a multi-business environment or diversified conglomerate is highly preferred

✅ Education: Bachelor's degree in Business Administration, Management, or related field

✅ Core Skills:

• Exceptional organizational and time management abilities with strong prioritization skills
• Excellent written and verbal communication skills with attention to detail
• High level of discretion and confidentiality when handling sensitive information
• Ability to work independently and take initiative in a fast-paced environment
• Strong problem-solving skills and ability to anticipate needs

✅ Technical Proficiency: Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant business software

NICE-TO-HAVE:

• Experience supporting Managing Directors or Founders of business groups
• Knowledge of Surat's business ecosystem
• Experience coordinating with multiple business verticals simultaneously
• Background in handling board meetings, investor relations, or corporate governance activities

Job Type: Full-time

Pay: ₹25,000.00 - ₹41,947.90 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person