Documentation & Travel Coordination Intern

Job Title : Documentation & Travel Coordination Intern – Trinity International Tours & Travels (Kochi, Kerala)

Job Type

• Internship (with Travel allowance)
• Duration: [3 - 6 months]
• Location: Kochi, Kerala

Job Summary

Join us at Trinity International Tours & Travels as an intern in Documentation & Travel Coordination. This opportunity provides hands-on experience in processing visa and insurance documents, booking flights and hotels for group travel, and supporting itinerary planning. You'll gain practical skills in international travel operations while collaborating with industry professionals and building a strong foundation in tourism services.

Responsibilities

• Assist in preparing and filing visa applications — compile documents, review for completeness, follow up on processing status
• Coordinate travel insurance documentation — gather client info, submit applications, track approvals
• Support group airline bookings — check availability, issue tickets, handle modifications
• Help book hotels and manage accommodation logistics for clients
• Assist in arranging local transportation and consolidating full travel itineraries
• Perform accurate data entry: maintain client and booking records in internal systems
• Communicate with clients and vendors (airlines, hotels, insurance providers) via email/phone
• File, organize, and update documentation and records systematically
• Participate in team meetings, shadow senior executives, and learn office workflow

Skills & QualificationsMust-Have:

• Currently pursuing or recently completed a Diploma/Bachelor’s degree in Tourism & Hospitality, Business, or related field Template.net
• Good English communication skills (written & verbal)
• Basic computer literacy: MS Office, email, internet research
• Strong attention to detail, organizational ability, and time management
• Eagerness to learn, adapt, and take initiative in a fast-paced environment

Nice-to-Have (Optional):

• Familiarity with travel booking software or GDS (e.g., Amadeus, Sabre) IndeedAvaHR
• Previous experience or interest in customer service or travel documentation
• Multilingual skills—especially in widely used travel languages
• Enthusiasm for international travel and customer-centric service

Internship Benefits

• Real-world exposure to visa processing, insurance filing, and group travel arrangements
• Mentorship from experienced travel operations staff
• Opportunity to contribute meaningfully to client trips and travel logistics
• Professional development in travel industry systems and client handling
• Certification & Travel Exposure

Work Hours & Duration

• Duration: [ 3 months ]
• Weekly Hours: [ 40 hours/week ]
• Note: Flexibility may be required during peak travel periods

Application Process

To apply, please email your resume and a brief cover letter explaining your interest in this internship role to trinityinternational.cok@gmail.com , with the subject line: “Internship Application – Documentation & Travel Coordination – [Your Name]”.

Deadline for applications: 31/08/2025. Early applications encouraged!

Why Join Us?

At Trinity International Tours & Travels, we believe in empowering interns with hands-on experience and mentorship. You’ll play a key role in managing travel documentation and logistics for international clients, gaining invaluable skills in a supportive, travel-focused environment. If you're detail-oriented, enthusiastic about travel, and eager to learn—this is the perfect launching pad for your career in tourism!

Job Type: Internship
Contract length: 3 months

Education:

• Bachelor's (Required)

Work Location: In person