Documentation Executive

Key Responsibilities

1. Student Documentation

Collect, verify, and maintain student documents (ID proof, educational certificates, medicals, photos, CDC, etc.).

Ensure all documents are complete and as per DG Shipping guidelines.

Follow up with students for pending or incorrect documents.

2. DG Shipping & Portal Work

Upload student details, documents, photos, and course enrollments on DG Shipping portals.

Ensure correct course mapping and timely enrollment.

Maintain records of successful uploads and acknowledgements.

3. Record Management

Maintain digital and physical files for each student.

Save and organize documents in proper folders/ZIP files on the server for backup.

Ensure confidentiality and data security of student records.

4. Coordination

Coordinate with Booking, Admin, Accounts, and Faculty teams for student status and course schedules.

Inform concerned departments about documentation issues or delays.

Support students by guiding them on documentation requirements.

5. Reporting & Compliance

Prepare daily/weekly documentation status reports.

Maintain checklists for documentation compliance.

Assist during audits, inspections, and DG visits by producing required records.

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Skills & Competencies

Good knowledge of documentation processes (DG Shipping preferred).

Attention to detail and accuracy.

Basic computer skills (MS Excel, Word, email).

Ability to organize and manage records systematically.

Good communication and coordination skills.

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Educational Qualification

Graduate or equivalent (preferred).

Prior experience in maritime documentation will be an advantage.

Experience

1–3 years in documentation or administrative roles (maritime institute experience preferred).

Job Types: Full-time, Permanent

Pay: ₹12,000.00 - ₹20,000.00 per month

Benefits:

• Food provided
• Health insurance
• Provident Fund

Work Location: In person