Document Controller

The job is based in Dubai/Sharjah and requires an immediate start. As a Document Controller, your responsibilities will include implementing document management systems, handling incoming and outgoing documents, preparing various documents as per directives, recording meeting minutes, and maintaining daily reports. You will also be responsible for preparing LPOs, quotations, and invoices. Reporting to the Project Control Manager, you should possess skills in document management, including knowledge of document control systems such as Aconex, Procore, SharePoint, Asite, etc. You should be adept at filing, tracking, and archiving documents in both physical and digital formats, maintaining version control, and ensuring document accuracy and retrievability. Attention to detail is crucial in maintaining naming conventions, formatting, versioning, and metadata tagging. Your organizational and time management skills will be put to the test as you prioritize document requests and deadlines, coordinate document flow between internal teams and external stakeholders, and communicate effectively with engineers, architects, clients, and contractors. Clear and professional written communication is key, along with the ability to explain document procedures to non-technical users. Compliance and quality control are essential aspects of the role, requiring familiarity with industry standards such as ISO 9001 and ISO 19650. You will be responsible for ensuring documents meet regulatory and company quality standards, supporting audits and quality assurance checks, and handling sensitive project or client information with confidentiality and data security measures in place. Candidates are required to have a degree in Business or Office Administration (or related discipline) and at least 5 years of experience in document control, preferably in the UAE region. The salary package and benefits will be commensurate with qualifications and experience. If you meet the requirements and are interested in this position, please send your CV to info@tpmwilliams.com or admin.assist@tpmwilliams.com.,