Directors Assistant: Office and Bid Support

Role Responsibilities

• Administrative support for the direction of the studio
• Support in drafting contracts, NDA s, agreements (preparation and management) with clients, consultants, etc.)
• Support in the preparation of proposals for clients
• Support in the preparation of proposals for bids
• Support in the companys communication and marketing, social networks and liaison with the groups marketing team
• Production of Presentations, Credentials, Project Sheets and Case Studies
• Creating several projects and setting up procedures as needed
• Organisation and preparation of meetings
• Management, maintenance and updating of Curricula Vitae
• Organisation of Internal Events (Information Evenings, Town Halls, parties and commemorative occasions, etc.)
• Organisation of External Events (registration, networking, Conferences, Fairs, Congresses and the like)
• Contact Management and Business Development
• File management and maintenance
• Provision of varied assistance and active participation in the development of the companys activity, collaborating with the rest of the team in functions not specifically assigned, so that the studio is a pleasant and welcoming place.
• Support in answering and forwarding calls
• Skills
  • Literary qualifications at Bachelor s level
  • Strong knowledge of English and Portuguese
  • Excellent oral and written communication skills in Portuguese and English
  • Computer knowledge mastery of the following tools:
  • Microsoft Office (Outlook, Word, Excel and PowerPoint)
  • Abode Acrobat and InDesign Domain of social media management
  • Professionalism
  • Team spirit

  • Broadway Malyan is a global architecture, urbanism and design practice dedicated to creating cities, buildings and places that will provide a lasting legacy. Through a shared design ethos, we work together to create places with a strong sense of identity where people and communities want to live, learn, shop, work and relax. Our collaborative approach to integrated sustainable design has enabled us to deliver award-winning projects at all scales across the world. Every project, from a strategic city plan to the craftmanship of a balustrade, reflects our passion for quality design and place-making.

    As an employee-owned practice, we are able to create an inclusive culture where everyone has a strong sense of engagement and shared responsibility in the future of our business. We are committed to investing and inspiring our people, so we can attract and retain the best talent to strengthen our reputation as both a design practice and an employer of choice.

    If you have the talent and passion and want to draw your inspiration from working within a community of active minds, it is likely that we have a place for you at Broadway Malyan.

    How to Apply:

    Broadway Malyan is an equal opportunities employer.
    No agencies please.

    Get in touch

    With studios around the world and a broad range of expertise across multiple sectors, we can help you bring your vision to life. Click below for our contact details in the Americas, APAC, EMEA and the UK.