Coordinator

Job Description – Project Coordinator

Department: SCIR (Spinal Cord Injury Rehabilitation)
Reporting to : Project Lead / Manager

Job Purpose

To support the effective implementation of the SCIR program through efficient coordination, planning, monitoring, and documentation. The Project Coordinator will ensure smooth program delivery, maintain administrative and financial systems, build partnerships, and support staff training and reporting.

Key Responsibilities

1. Program Planning & Implementation

• Orient team members on project objectives, MoUs, and reporting dashboards.
  
• Maintain and update weekly staff-wise and program-wise dashboards aligned with the Gantt chart.
  
• Coordinate with internal departments (Admin, AAT, Procurement, Finance) for timely execution of activities.
  
• Monitor implementation progress and ensure 100% adherence to planned timelines.

2. Administration & Documentation

• Maintain accurate and updated records of beneficiaries, including services received (aids, interventions, kits, geography).
  
• Ensure proper documentation of all internal/external communications and beneficiary files (including Goonjan entries).
  
• Manage departmental inventories, asset registers, stock logs, and monthly procurement indents.

3. Financial Management

• Track and report donor-wise fund utilization to ensure 100% alignment with the approved budget.
  
• Maintain financial tracking logs and submit error-free vouchers to the finance team on time.
  
• Coordinate monthly financial updates and maintain expenditure sheets as per MoU.

4. Monitoring, Reporting & Data Management

• Monitor targets vs. actual achievements (weekly, monthly, quarterly) and submit timely reports to the Program Manager and Director.
  
• Ensure accurate Goonjan data updates for assessments and reassessments, in coordination with the MIS team.
  
• Prepare and submit quarterly donor reports and dashboards within 15 days of each quarter’s end.

5. Field Support, Networking & Sustainability

• Conduct regular community and district visits for field monitoring and stakeholder engagement.
  
• Build and formalize collaborations with government departments (e.g., health, hospitals) for referrals, training, and project sustainability.
  
• Conduct sensitization sessions and track pre/post evaluations across stakeholders.

6. Capacity Building & Training

• Plan and coordinate staff training programs in collaboration with L&D, APD, and SPF teams.
  
• Ensure training needs are met as per the plan and track staff participation and feedback.

Key Deliverables

• Timely and complete execution of program activities as per project plan
  
• Up-to-date documentation and data systems
  
• On-time financial submissions and 100% budget utilization
  
• Strengthened stakeholder network and field-level support
  
• Completion of staff capacity-building initiatives

Qualifications

• CCRT / CCCG with minimum 6 years’ experience in community work/ Bachelor’s or master’s degree in social work or related field minimum 2 years’ experience preferred; freshers with strong technical and documentation skills may apply.
  
• Familiarity with disability-inclusive programs is an advantage

Skills & Competencies

• Strong coordination and team collaboration skills
  
• Excellent documentation, reporting, and analytical skills
  
• Proficient in MS Excel and program tracking tools (e.g., Goonjan)
  
• Attention to detail and ability to manage multiple priorities
  
• Strong communication and interpersonal skills

Requirements

Benefits