Contracts & Procurement Manager / Sr. Manager

Role & responsibilities

Contracts :

1.Contract Management:

• Contract Drafting & Negotiation:

  Assist in drafting, reviewing, and finalizing contracts and agreements in alignment with organizational and legal requirements.

• Compliance Assurance:

  Participate in price discussions, scope clarifications, and terms negotiations to achieve fair and optimal outcomes.

• Compliance & Governance:

  Ensure adherence to regulatory requirements, company policy, and contractual obligations.

• Claims & Amendments:

  Support resolution of claims, disputes, variations, and amendments in consultation with reporting authority, legal teams, and stakeholders.

• Risk Monitoring:

  Identify and escalate potential contractual risks and deviations.

2.Vendor and Supplier Management:

• Pre-Qualification & Bid Process:

  Assist in vendor evaluation, bid analysis, and preparation of comparative statements to support selection decisions.

• Contract Finalization:

  Participate in discussions and negotiations to finalize contract terms related to pricing, SLAs, deliverables, and warranties.

• Performance Monitoring:

  Track vendor compliance with contractual obligations and escalate deviations for corrective action.

3.Project Coordination:

• Cross-Functional Interface:

  Collaborate with project managers, procurement, finance, and legal teams to ensure contract terms align with project execution plans.

• Documentation & Change Control:

  Maintain change management logs and ensure proper documentation of approvals for variations and extensions.

• Progress Tracking:

  Ensure contract milestones, deliverables, and timelines are monitored and reported.

1. Procurement Policies & Compliance

• Develop, implement and maintain procurement policies and procedures to ensure compliance with local laws, regulations, and internal governance.
• Ensure procurement activity is conducted in line with applicable statutory / regulatory requirements and company policy.
• Work with legal / audit teams to ensure contracts, vendor engagements and POs are compliant.

1. Vendor & Service Provider Management

• Identify and assess potential vendors and service providers (for materials, services, contractors) through RFQ/RFI/Bid processes.
• Solicit bids, evaluate them, negotiate contracts and terms and award supplier/service provider engagements.
• Manage existing vendor relationships: monitor performance, conduct periodic evaluations (quality, delivery, cost, compliance), negotiate renewals of quotations/contracts where required.
• Maintain and continuously update a vendor/supplier database; ensure information is accurate, complete, and accessible (vendor master data).

2. Cost Control & Expense Tracking

• Develop and monitor procurement budgets, track expenses against budget and identify cost-saving opportunities (through strategic sourcing, volume consolidation, alternative sourcing, value engineering).
• Analyse spend data, establish KPIs for savings, implement cost optimisation initiatives.

3. Operational Procurement Execution

• Prepare requisitions/NFA (Need For Approval) / RFQ / Purchase Orders (POs) in SAP (or relevant ERP).
• Coordinate with accounts, site teams and project teams for follow-up on orders, goods/services delivery, invoice reconciliation, vendor payments.
• Monitor lead-times, ensure timely availability of materials/services at site in line with project schedule.
• Maintain procurement lifecycle records: from requisition through purchase order, delivery, inspection, payment and close-out.

Preferred candidate profile

Candidate from real estate/ Infrastructure will be preffered more.