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Vialto Partners
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Contract Specialist - Senior Associate

Contract Specialist - Senior Associate

Vialto Partners

2 - 7 years

4 - 8 Lacs

gurugram

Posted:3 days ago| Platform:

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Skills Required

procurement sap data management corporate governance contract management process improvement analytical risk assessment information management auditing

Work Mode

Work from Office

Job Type

Full Time

Job Description

Manage the end-to-end contract execution process, ensuring timely review, approval, and signature.
Liaise with stakeholders, including legal, procurement, sales, and finance teams, to ensure compliance with contract terms and corporate policies.
Monitor the progress of contracts through the execution process, proactively addressing delays.
Verify the accuracy and completeness of contract details before final execution.

Contract Database Management

Maintain the designated contract repository, ensuring all executed contracts and related documents are accurately uploaded and organized.
Establish and implement best practices for metadata tagging, indexing, and document retrieval to ensure quick and accurate access to contracts.
Regularly audit the contract database to ensure data integrity, completeness, and compliance with record-keeping policies.
Assist in transitioning from legacy systems to modern digital platforms, if applicable.

Compliance and Reporting

Ensure that all contracts adhere to legal, regulatory, and company standards.
Prepare regular reports on contract statuses, key dates (e.g., renewals, expirations), and compliance metrics for leadership and stakeholders.
Support audits by providing necessary documentation and reports from the contract database.

Process Improvement

Identify opportunities to streamline and improve contract management workflows.
Collaborate with IT and other departments to optimize the system or other database platforms.
Provide training to stakeholders on contract execution processes and database usage, ensuring adherence to organizational policies.

Competencies

Excellent communication and interpersonal skills for effective collaboration.
Analytical mindset with the ability to identify process inefficiencies and recommend improvements.
High degree of integrity and discretion in handling confidential information.
Ability to prioritize and manage multiple tasks in a fast-paced environment.

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