Conference Production Assistant

At Fextons, we design and deliver world-class executive summits across Africa and Asia. To support our rapidly expanding portfolio, we are looking for a Conference Production Assistant who can operate with precision, professionalism, and a service-first mindset.

What You’ll Own

• Speaker & Delegate Coordination
• Communicate with senior-level executives, confirm agenda details, gather bios/photos, and ensure seamless onboarding.
• Email Communication & Follow-Ups
• Draft, refine, and send professional emails to speakers, sponsors, and partners with impeccable accuracy.
• Session Management Support
• Assist our production head with agenda research, briefing docs, panel preparation, and workflow organisation.
• Technical & On-Site Assistance
• Coordinate slides, virtual tech checks, and support the events team during conferences.
• Operations & Documentation
• Maintain trackers, update CRM sheets, and ensure all production-related tasks meet timelines.

Who You Are

• A graduate with strong written and verbal communication skills.
• Detail-oriented with the ability to work calmly under tight deadlines.
• Tech-comfortable (Microsoft 365, Google Workspace, Zoom/Teams).
• A natural organiser who enjoys structure, processes, and problem-solving.
• Professional, proactive, and committed to high-quality output.

Immediate joining preferred