Conference Producer

Company Description

Vertex Global Services is a leading Business Optimization Solutions provider globally, ranked 19th amongst the 50 most innovative companies worldwide. Vertex offers managed services, HRO, Performance marketing, AI & Digital ed-tech platform, with a strong commitment to sustainability and culture. Honored as the Best Place To Work, Vertex focuses on creating shared success for its customers, people, shareholders, partners, and communities.

Role Description

This is a full-time, on-site role as a Conference Producer located in Gurugram. The Conference Producer will be responsible for market research, communication, speaker acquisition, and event management on a day-to-day basis.

• Event Planning:

   Develop event agendas and understand the scope of each conference.

• Speaker Management:

   Identify, recruit, and negotiate fees with potential speakers 1.

• Marketing:

   Create promotional brochures and organize campaigns to promote events.

• Sponsorship:

   Work with the chairman to identify, contact, and generate sponsors for events.

• Research:

   Generate future conference topic ideas based on industry trends.

• Documentation:

   Maintain appropriate documentation for each conference.

• Budget Management:

   Assist in budget preparation and expense management activities.

• Collaboration:

   Work with cross-functional teams to manage multiple tasks within deadlines.

Skills Required:

• Project Management:

   Strong skills in managing multiple projects simultaneously.

• Communication:

   Excellent communication and interpersonal skills.

• Organizational:

   Strong organizational and planning skills.

• Problem-Solving:

   Excellent problem-solving and critical-thinking abilities.

• Attention to Detail:

   High accuracy and attention to detail.

Experience:

• At least 1 year of experience in conference production.
• Experience in negotiating contracts with vendors and suppliers.
• Preferably 12 months of experience in a B2B commercial environment.

This role often involves working closely with marketing teams to ensure the commercial viability and marketability of each conference.