Company Secretary

At IDEMIA

we are passionate about shaping the future of secure identity and authentication solutions. Our innovative technologies play a crucial role in enhancing security, privacy, and convenience for individuals and organizations worldwide.

You may not know our name, but you have surely used our innovations and solutions. Our mission is to unlock the world and make it safer through cutting-edge identity technologies. Every day, around the globe, we are enabling citizens and consumers alike to perform their daily critical activities (such as pay, connect and travel), in the physical as well as digital space. We are transforming their lives by making the world more secure and yet also more streamlined.

We have brought together complementary know-how and technologies that have never been combined before for both the physical and digital era: secured connectivity, secured payments and secured identity management. Cybersecurity, biometrics, large scale distributed systems and Cloud computing, analytics and smart devices are at the core of both our physical products and our software and systems.

We serve our clients in 180 countries thanks to our 15,000 employees worldwide.

Map - https://g.co/kgs/xoDxANm

About IDEMIA Public Security

We are dedicated to serving government and public security entities and, in so doing, IDEMIA is committed to the responsible use of technology for public safety. We develop cutting-edge biometrics technologies and identity verification systems that prioritize privacy, human rights and ensure fair and unbiased application. We are also committed to building an inclusive and diverse culture and our impact on sustainability. For example, in 2023, the Life Cycle Assessment for Vision Pass SP revealed a 38% energy reduction, attributed to its sustainable smart power-saving mode

Job Purpose:

We are seeking an experienced Company Secretary to join our Legal & Compliance team. The successful candidate will be responsible for ensuring corporate governance, secretarial compliance, and regulatory adherence across the organization. This role will work closely with business stakeholders, global legal teams, and senior management to provide expert advice and support on legal and compliance matters.

Key Responsibilities:

Corporate Governance & Compliance:

• Manage Board and Shareholder meetings, including preparation of meeting minutes and resolutions.
• Ensure compliance with Companies Act, FEMA, SEBI, RBI, and other applicable regulations.
• Maintain compliance calendars, statutory registers, and assist in audits.

Contract Management:

• Draft, review, and support execution of vendor, customer, and service contracts.
• Ensure contracts are aligned with business objectives and regulatory requirements.

Regulatory Filings & Adherence:

• Manage statutory filings and ensure timely submission of regulatory reports.
• Collaborate with global legal teams to ensure adherence to international regulations.

Stakeholder Management:

• Work closely with business stakeholders, HR, Finance, and global legal teams to provide expert advice and support on legal and compliance matters.
• Develop and maintain relationships with regulatory authorities, auditors, and other external stakeholders.

Risk Management & Mitigation:

• Identify and mitigate compliance risks across the organization.
• Develop and implement policies and procedures to ensure regulatory adherence.

Requirements

• Qualifications: Company Secretary (CS) qualification with 2-3 years of experience in corporate secretarial, compliance, or governance roles.

Skills:

• Strong knowledge of corporate governance, regulatory filings, and contract management.
• Excellent communication, interpersonal, and stakeholder management skills.
• Detail-oriented, proactive, and able to work in a global matrix environment.

Personal Attributes:

• Strong analytical and problem-solving skills.
• Ability to work under pressure and meet deadlines.
• Excellent team player with a collaborative mindset.