Company Secretary

Role & responsibilities The Company Secretary is responsible for ensuring that the company complies with all relevant legal, regulatory, and governance requirements. They serve as a key link between the company's board of directors, management, and external stakeholders. Key Responsibilities: Compliance and Governance: Ensure the company operates in compliance with applicable laws, regulations, and corporate governance standards. Maintain and update the company's statutory records and registers. Organize and record board meetings and general meetings, ensuring adherence to proper procedures and documentation. Board Support: Act as a liaison between the board of directors, management, and shareholders. Assist in the preparation of meeting agendas, minutes, and resolutions. Provide guidance to the board on corporate governance best practices. Legal and Regulatory Compliance: Stay updated on changes in laws and regulations affecting the company. Ensure timely submission of statutory filings and annual reports to government authorities. Shareholder Relations: Manage the share register and facilitate share transfers, buybacks, and dividends. Handle communications with shareholders and address their concerns or queries. Corporate Records and Documentation: Maintain and update corporate records, including the company's constitution (articles of association), share certificates, and contracts. Assist in the creation of legal documents and agreements, ensuring they are in compliance with applicable laws. Risk Management: Assist in identifying and managing legal and compliance risks. Implement corporate policies and procedures to mitigate risks. Advisory Role: Provide guidance and advice to the board and management on corporate governance, legal matters, and compliance issues. Stay informed about industry best practices and emerging governance trends. Training and Development: Keep the board, management, and employees informed about their legal and regulatory responsibilities. Conduct training and awareness programs on corporate governance and compliance. Qualifications and Skills: A qualified Company Secretary, typically holding a relevant professional qualification. In-depth knowledge of corporate laws, governance, and regulations. Strong organizational and administrative skills. Excellent communication and interpersonal skills. Attention to detail and accuracy. Ability to work independently and as part of a team. Ethical and discreet, as the role often involves handling sensitive information.