Commercial Officer

Role - Commercial Officer

Location - Pune

Type - Fix Term Contract Role

Education - BCom, Any Graduate

Experience - 5 to 10 years

Roles & Responsibilities

• Analyzing and studying the contract in detail w.r.t payment terms, contractual documentation, deviations
• BBU uploading in LN
• ASN receipt and conversion to GRN - Check to ensure all documentation as per project contractual requirements
• Preparation of shipments and Invoices
• Maintaining invoice qty, unit as per customer requirement and Advance / retention adjustments in Invoice
• Uploading of Invoice on IRIS portal for E Invoice
• Printing & forwarding digitally signed Invoices to customer with relevant backup in soft / hard form
• Ensuring proper documentation as per contractual requirement & forwarding of Invoices to Customer on time
• Uploading Invoices in LN
• Filing of Invoices
• Preparation of statement of Accounts capturing all relevant Invoice details
• Ensuring SOA & system figures tally
• Timely Reconciliation with customer
• For LC documentation, preparing of Bill of Exchange, and submission of required documentation as well as copies as per LC to the bank.
• Preparing debit / credit notes
• Preparing Proforma Invoices for advance / supply payment issue
• Follow up with customers for payments
• Site visits for reconciliation / payment follow up
• Generating payment receipts in Newgen
• Assigning of receipts to Invoices
• Preparation of Delivery Challans
• Processing of BGs as per contractual requirement - This includes filling up the format (customer/std), vetting the same from legal, obtaining customer approval and then uploading relevant details in Newgen for approvals/final issuance.
• Answering Audit query with relevant documentation as required
• For PSU, preparation of RA bills & follow up for IMIR, etc as per contractual requirement of project for payment processing.
• For export projects, preparation of GRN & shipment and forwarding for IGST documentation. Maintaining project WBS wise data of IGSTs & converting them to final Invoice on receipt of EXIM Invoice & BL and maintaining detailed SOA for Export projects.

Critical competencies

•Strong communication and presentation skills

•Experience working with cross functions teams

•Work under pressure and meet tight deadlines

•Proficiency with ERP and Microsoft excel

•Strong knowledge of accounting, GST and contractual law

•Ensuring compliance with legal and regulatory standards

•Maintain strong relation with internal and external customer

•Work closely with sales, procurement, finance and operational teams

•Resolve disputes or issues related to invoicing or contractual terms