Commercial Officer

DRole & responsibilities

• Import Clearance

• Coordinate with CHA (Customs House Agents), shipping lines, and freight forwarders for timely clearance of imported goods.
• Taking quotes for Freight & Clearing charges, Selection of CHA & Freight Forwarder based on the quotation received
• Verify import documentation (Bill of Entry, Invoice, Packing List, Bill of Lading, etc.).
• Ensure compliance with customs regulations and duty payments.
• Submission of Clearing agents Invoices to Accounts department after verification of supporting documents.

• Export Consignment Management

• Coordinate with logistics partners, freight forwarders, and shipping lines for timely dispatch of export consignments.
• Prepare and verify export documentation (Invoice, Packing List, Shipping Bill, Bill of Lading/AWB, Certificate of Origin, etc.).
• Ensure compliance with customs, DGFT, and RBI regulations.
• Track shipments and provide status updates to internal stakeholders and customers.

• Outward Remittance

• Liaise with banks for processing outward remittances related to imports, services, and foreign payments.
• Prepare and submit required documents (Form A2, invoices, agreements).
• Track remittance status and reconcile with accounts.

• IPDMS (Import Payment Data Management System)

• Upload and maintain import payment data in RBIs IPDMS portal.
• Ensure timely closure of import transactions by matching shipping documents with remittances.
• Resolve discrepancies with banks and regulators.

• EPDMS (Export Payment Data Management System)

• Record and monitor export payment data in RBIs EPDMS portal.
• Ensure realization of export proceeds within prescribed timelines.
• Coordinate with customers and banks for compliance.

• Duty Drawback & Incentives

• Prepare and file duty drawback claims with customs authorities.
• Maintain accurate records of export transactions for incentive eligibility.
• Follow up with customs/DGFT for timely realization of duty drawback and other export benefits (MEIS/RODTEP).
• Reconcile incentive receipts with accounts.

• Regulatory Compliance

• Stay updated with RBI, DGFT, and Customs notifications.
• Maintain proper records for audits and inspections.
• Support statutory filings and reporting requirements.

• Cross-functional Coordination

• Work closely with Finance, Logistics, and Procurement teams.
• Provide MIS reports on import/export transactions and remittances.

Preferred candidate profile

- Candidate should have minimum 5 years of experience in Import and Export.

- Strong knowledge on documentation, customer clearance, freight charges, demurrage charges, etc.

- Vendor Management.

- Good Communication (Written and Verbal)

Location

Ghansoli, Mahape, Navi Mumbai.

Interested candidates can mail their resume on sweta_d@irtech.in

Regards,

Sweta Dungrani

Manager - HR