Category Buyer-Logistics

ACCOUNTABILITIES & RESPONSIBILITIES

Accountabilities

ACTIVITIES

1

Category action plan for procurementShould have in-depth procurement work experience in SCM (logistics Tank trucks and dry trucks), Warehouse and storage terminal hiring and contracts, Retail outlets (fuel pumps) related procurement, Various services procurement, knowledge of SAP ERP primarily MM module, S2P (Ivalua) exposure will be preferred, indirect taxation policies, good communication skills, inter-personal skills etc.

Procurement Strategy Execution.

• To develop sourcing strategies in coordination with internal applicable stakeholders.
• To conduct procurement Tender / RFX process for smooth delivery of requirements to procurement category managers as per approved sourcing strategies.
• Drive timely execution of tenders, follow up with vendors for submission of technical and commercial bids & submit the same to technical dept. for review.
• Decision Making - drive individually overall procurement process including RFX/Tender, preparation of quotation comparative statement (QCS), price comparison against last purchase and negotiations & processing Note for approval (NFA) & Purchase Orders for tactical activities as defined in sourcing strategy & DOA
• Ensure Audit and process compliance - operational governance in the RFX process, compliance, adherence to Delegation of Authority and procurement SOP.
• Implement operational excellence framework and continuous improvement culture - deliver tangible improvements in reducing turnaround time, quality of processing procurement orders, and training, digital adoption.
• Ensure release orders against ARCs.
• Review of open PRs and PO of material & services and timely closure of same.
• This is IC role and should be lead and close the ad-hoc requirement on priority with limited supervision.
  

Vendor Management.

• Ensure vendor registration form and data is complete and act as an interface with compliance team to ensure third party due diligence is conducted as per company policy.
• Supplier Relationship management for tactical buys.
• Single point interface for Trade Finance w.r.t. LC opening/closure, EMD collection & return, BG collection, extension and return.
• Co-ordinate with supplier for timely submission of documents as per agreed terms in PO. Also work with Material management cell, indirect taxation & finance for completion of GRN & bill booking/payment.
• Provide real-time information on status of all orders; provide feedback on order issues to category leads.
• Interaction with planning & analytics team to prepare spend analytics and demand planning. Review & Monitor data and present the same to management for respective categories
• Execute sourcing strategy.
• Prepare goal oriented negotiations strategy & get it approved from category lead to achieve the same for value defined.
  

2

Develop In-house databaseEstablish accurate, reliable data base of suppliers.Track & monitor category spend, demand plan & notify deviations within the category.

3

Key Performance Indicator.Value Saving (p.a) and cost avoidance within the category.Trend in SCM & Retail outlets category & services with respect to plan.Development of new/alternate supplier for SCM & Retail infrastructure category.Monitor & Evaluate supplier performance.

Responsibilities

QUALIFICATIONS

• SKILLS & KNOWLEDGE
• Educational Qualifications & Certifications:
• BE, MBA (preferred) with 8-10 years of experience
• Functional Skills:
• Negotiation skills
• Stakeholder management
• Knowledge of procurement software
• Analytical skills
• Planning skills
• Time Management
• Team player
• 6-8 years experience
• Behavioural Skills:
• Relevant (Functional/Level) & Total Years of Experience