Buyer (Packing) - Cipla Ltd. Mumbai

Key Accountabilities

I. Process purchase requisitions on daily basis to ensure timely procurement of RM/ PM of

requisite quality

1. Generate PR reports and allocate PR to individuals

2. Generate and send RFQ (request for quote) to multiple vendors to receive quotes from vendors

II. Negotiate with vendors on cost, lead time and minimum order quantity and keep a track of market intelligence through online research to get best possible deal provides data and transaction history

1. Evaluate quotes from vendors, prepare QAF (quotation analysis form) and negotiate prices based on market intelligence/cost sheet etc. to ensure buying at competitive prices

2. Conduct market research on the RM/PM costs to understand price fluctuations

III. Execute Purchase Order within defined timelines to get the material as per the PR

checklist (sub category)

1. Select appropriate vendor and raise purchase Order in SAP

2. Send approved Purchase Order to the vendor in SAP and seek recipients acknowledgement

IV. Coordinate with internal and external stakeholders for timely delivery of material to

achieve desired OTIF

1. Follow up with vendors on ongoing basis to ensure the delivery of material as per the committed timelines to planning and unit

2. Arrange appropriate logistics to ensure timely delivery of material as per committed date

3. Follow up with the finance team to clear vendor payments as per agreed payment terms

V. Monitor rejections of RM/PM and ensure timely closure to avoid production delays

1. Co-ordinate with Unit QA team and Stores to understand the nature of rejections

2. Intimate rejection to the vendor along with the samples wherever required

3. Get the appropriate CAPA from the vendor after necessary investigation at both end and ensure timely CAPA closure

4. Arrange vendor visits to our units for resolving rejection issues whenever required

VI. Support CQA and RA by providing required information on audits, documents and compliance to ensure all approved vendors in SAP are active

1. Arrange audits, documents for new approval as well as re-approval from supplier to fulfil CQA requirements

2. Arrange quality and compliance documents for DMF (Drug Master File) and dossier submissions and deficiency to be in compliance as per regulatory agencies

VII. Provide performance inputs to measure and track individual and sub category goals for

quarterly review

1. Generate OTIF report and track the performance as per the committed date to improve on the OTIF misses if any

2. Evaluate vendor performance and supplier reverse feedback on quarterly basis to assess vendor performance on pre-defined matrix

3. Analyse monthly spend and track price variance with respect to budgeted rates to keep a track on saving accruals

VIII. Undertake additional activities as per respective sub category as per project

requirement for best in class procurement practices

1. Coordinate with IPD for new product design, support for documentation for filings, sourcing and follow up of material

2. Arrange face to face meetings between vendors and internal stakeholders for efficient issue resolution

3. Analyse and select molecules for preparing rate contract and track it on monthly basis to secure supplies, minimise daily execution activities and get maximum commercial benefits throughout the contract period

IX. Cost Optimization & Budgeting

1. Analyze packaging costs and identify opportunities for savings without compromising quality 2. Prepare and manage budgets for packaging material procurement

X. Inventory & Warehouse Management

1. Oversee inventory levels of packaging materials to prevent shortages or excess stock

2. Implement inventory control measures (e.g., FIFO, JIT) to minimize waste and reduce costs.

3. Coordinate with warehouse teams to ensure proper storage and handling of packaging materials