Business Support Executive (Executive Assistant)

Business Support Executive

About the role:

The Business Support Executive to the VP Global Supply Chain provides support on a wide range of administrative and coordination support tasks to ensure an efficient and effective time deployment in line with business priorities.

Key Responsibilities:

The responsibilities of the role will vary dependent upon business needs but include:

• Organises meetings, appointments, video/teleconferencing and booking venues/meeting rooms/catering for such meetings, including anticipating materials needed for meetings and training functions and preparing in advance
• Organises domestic and international travel arrangements, including obtaining visas/appropriate travel permits etc.
• Communicates and/or coordinates with various individuals and/or departments on agreed agenda.
• Provides business support on presentations, meeting materials and the effective running of the supply chain exec office
• Executes detailed next steps from a basic request or limited information; anticipates future situations and proactively plans ahead to meet them
• Processing of head office invoices and purchase orders as required
• Ensures files are maintained and up-to-date and material is easily retrievable. Manage relative payments and keep record of budget & expenses.
• Ad-hoc project and event support and other duties as assigned

Experience and Qualifications:

• Experience of minimum 5 years, with proven track record in a business support function.
• Full range of top-class administrative skills including organisation, prioritising and forward planning.
• Strong MS office skills

You will also:

• Highly adaptable - demonstrates the flexibility and efficiency to ensure roles and responsibilities are met in a timely and effective manner.
• Strong interpersonal skills - confident at liaising with stakeholders at all levels of management in an appropriate manner.
• Good communication skills. Good at prioritizing tasks.
• Emotionally resilient and calm under pressure.
• Conversant with the processes and practices that impact their role. (e.g. travel policy; e-expenses; booking external meetings and venues; etc.)
• Experience of delivering administration and coordination support on a large global agenda.
• Must be comfortable dealing with data with good attention to detail