Business Office Associate

Location:

Timings:

About the Role:

Business Operations Associate (BOA)

video production companies, marketing agencies, or digital marketing agencies

Key Responsibilities

Finance & Vendor Coordination:

• Collect, verify, and process bills, invoices, and quotes from vendors, freelancers, and partners.
  
• Assist in raising bills and coordinate closely with the Finance team for timely payments.
  
• Track expenses related to equipment, shoots, logistics, and vendor services.
  
• Maintain cost trackers and ensure accurate documentation of financial records.
  

Video Data & Footage Management:

• Manage raw footage, hard drives, and related assets.
  
• Coordinate with Creative Ops Lead for NAS/cloud uploads, backups, and footage archiving.
  
• Maintain proper file naming, folder hygiene, and drive movement logs.
  

Operations & Coordination:

• Work closely with cinematographers, video producers, and creative teams to ensure smooth handovers.
  
• Liaise with vendors and stakeholders for delivery timelines, invoice clarifications, and status updates.
  
• Support internal teams with clear record-keeping and documentation across tools like Google Drive, Sheets, or Trello.
  
• Provide weekly updates/reports on operational and financial activities.
  

Qualifications & Skills:

• 1-2 years of experience in back-office coordination, preferably in

  media production, marketing, or operations

  .
• Strong organizational and multitasking skills with attention to detail.
  
• Good communication and coordination abilities for handling both internal teams and external vendors.
  
• Proficiency in Google Sheets, Google Drive, and cloud storage tools.
  
• Basic understanding of video production workflows, data organization, and asset management.
  
• Ability to work in a fast-paced environment and meet tight deadlines.
  

Preferred Attributes:

• Highly dependable, deadline-driven, and discreet with sensitive data.
  
• Exposure to tools like Trello, Notion, or ERP systems (a plus).
  
• Ability to take ownership and work independently while supporting multiple teams.
  

Why Join Us?

• Be the operational backbone of a growing creative production ecosystem.
  
• Gain exposure to both finance and media production workflows.
  
• Collaborate with a multidisciplinary team of cinematographers, editors, producers, and finance professionals.
  
• Opportunity to grow into roles in production operations, project coordination, or post-production management.