Branch Manager

Role & responsibilities

Activity Sheet: Branch Manager

Objective:

Execute and monitor overall administration and efficient daily operations of a full service branch office; including operations, lending, product sales, customer service, security and safety in accordance with the Bank's objectives.

Major Activities Sales & Business Development:

1. Sales Planning:

• Prepare and track product wise - liabilities, assets & fee AOP for the full financial year.
• Commerce and catchment mapping
• Prepare and review monthly activity calendar of outbound activities of BSM / JO
• Roll out MOP for outbound and inbound sales on 1st of every month followed by weekly and monthly reviews.
• Review all employees in branch quarterly.
• Review productivity of BSMs / BOM’s/ JOs on a weekly basis.

1. Review and handhold BOM’s & BSMs on a daily basis and Sales Officers (JOs) on a weekly basis.
2. Conduct Daily Morning Huddles to discuss daily plan and agenda for employees.
3. Ensure proper on-boarding of all new customers acquired.
4. Sale of 3 products per customer within 90 days of account opening.
5. Track inflow outflow reports, account closures, FD renewals, FD closures, overdue FD, locker occupancy, Sales and thus daily business generation
6. Maintain quality of customer acquisition through sourcing mix and on-boarding process.
7. Monitoring DSRs on a regular basis.
8. Lead management proper assignment and closure of leads.
9. Tapping markets or customer segments within the catchment of the branch, which are hitherto untapped, to increase the GL Base of the branch.

Major Activities – Customer Service:

1. Make 10 customer visits every week (Top 20% of profitable customers of branch) to maintain and enhance the relationships.
2. Scrutinize all service requests and AOFs being sent to RPC to ensure NIL rejections.
3. Conduct customer engagement program - every month.
4. Lobby Management to be done daily during peak hours.
5. Prepare staff roister, leave calendar and maker-checker seating arrangement
6. Inculcating first contact resolution and adherence to customer service mantras by employees at branch
7. Resolve customer queries through internal escalation matrix for enhanced service experience for customers
8. Implement usage of Product Database among employees for instant resolution of customer’s queries

Major Activities – Compliance & Risk Management

1. Ensuring operations and Risk control at branches in line with internal and regulatory guidelines as per Operations Manual and e-circulars issued from time to time
2. Checking, authorizing and verification of various reports

• Irregularity report – Daily
• Exception report – Daily
• TOD reports – Daily
• Pending IBRs to be responded – Daily
• Second level verification of Mitra Committee Report- Daily
• Format F (Expenditure) – Monthly
• CAT 14 & CAT 15- TOD & Cheque Purchase- Fortnightly
• Submission of Comp 1 – Monthly
• Charge Taking Certificate - as and when required

1. Updation, maintenance and periodic checking of important registers

• Fake notes register
• Branch book
• Complaints register/ book
• Visitor book

1. Maintenance of keys of

• Customer complaint box
• One set of premises keys
• Fake note box
• Lockers

1. Physical verification of various security items

• Surprise physical verification of cash, foreign currency, keys, gold coins, jewel loan packets and welcome kits – Monthly
• Physical verification of original and duplicate keys – Quarterly
• Physical verification of locker master keys and vacant locker keys – Quarterly

1. Checks to be done in respect of asset servicing

• Non DRO branches- unreconciled open items as per data received from COPS-Repayment team
• Ensuring that at least one authorized signatory available in the branch for signing NOC

1. Account sourcing – authorizing the KYC documents by checking the genuineness of the customers at the time of account opening
2. Monitoring outstanding long pending entries in office accounts
3. Checking all outstanding EDD cases (money laundering)
4. Clearing his/ her tray for all pending approvals
5. Closure of Key Audit Findings from IAD audits and observations of RRM visits
6. Quarterly compliance to audit requirements
7. Proper handling and reporting of RBI, and other regulatory audits at branches
8. Creating awareness among employees on fraud prevention, password protection and branch security

Major Activities – Branch Profitability :

1. Enhance for CASA and Time Deposits through service led Sales at branches
2. Monitor daily inflow and outflow reports, GL reports and Day Book reports
3. Incremental growth in, home loans and auto loans sourcing at applicable locations
4. Activate specialized desks depending upon the catchment to generate fee income
5. Ensure optimal cash holdings at branch so as to reduce idle cash lying at branch
6. Increase in third party product penetration to enhance fee income opportunity

Major Activities – Brand Administration :

1. Monitor external appearance of the branch – fascia, directional signage, entrance, parking area
2. Review in Branch Look & Feel – lobby area, merchandising calendar for posters, seating arrangement etc. on a daily basis
3. Proper ATM upkeep, notice board and posters
4. Ensure proper functioning of all branch equipments – PC, Printers, Xerox Machines, scanners, AC, DQM, CDM etc.
5. All employees to be dressed well.
6. Ensure adherence guidelines at all workstations, storage area and common area

Major Activities – Capability Building & Manpower Management :

1. Mentor / ensure mentoring of new joiners for first three months.
2. Job rotation for all employees once in six months
3. Briefing all employees on their role and expectations from them
4. Give structured feedback to employees on a regular basis
5. Conducting Saturday Workshops and in house training programs
6. Certification of employees on AMFI, IRDA and mandated E-Test and E-Learning by all employees in branch