Associate Manager - Accounts Payable

Job Summary

The Assistant Manager Accounts Payable is responsible for managing end-to-end accounts payable activities for aviation-related procurements and services. The role ensures timely and accurate processing of vendor invoices, compliance with aviation contracts, tax regulations, and internal financial controls.

Key Responsibilities

• Manage end-to-end Accounts Payable operations, including invoice verification, booking, and payment processing.
• Process vendor invoices related to aircraft parts, MRO services, logistics, fuel, and indirect expenses.
• Match invoices with purchase orders, contracts, and goods receipt notes
• Ensure timely payments to domestic and international vendors as per agreed credit terms.
• Coordinate with Procurement and Operations teams to resolve invoice discrepancies.
• Ensure compliance with aviation contracts, regulatory requirements, and company policies.
• Handle vendor reconciliations, statement reviews, and respond to supplier queries.
• Manage taxes applicable to aviation transactions (GST/VAT, withholding tax, customs duties, etc.).
• Support month-end and year-end closing activities related to Accounts Payable.
• Assist in internal and external audits by providing accurate documentation and explanations.
• Monitor AP aging and ensure control over overdue payables.

Qualifications & Experience

• Bachelor’s degree in Commerce, Accounting, Finance, or related field.
• 5–8 years of experience in Accounts Payable, preferably in the aviation, aerospace, or MRO industry.
• Strong understanding of AP processes for both direct and indirect expenses.
• Experience handling high-volume and high-value aviation vendor invoices.
• Working knowledge of ERP systems (SAP, Oracle, AMOS, TRAX, or similar).

Key Skills & Competencies

• Strong knowledge of Accounts Payable and financial controls
• Attention to detail and accuracy
• Understanding of aviation-related transactions and documentation
• Good communication and vendor coordination skills
• Ability to work under tight deadlines and month-end pressures
• Proficiency in MS Excel and ERP systems

Preferred (Optional)

• Exposure to international vendor payments and foreign currency transactions
• Knowledge of aviation-specific taxes and customs processes
• Experience working with airlines, MROs, or aviation service providers