Associate

end-to-end payroll processing and accounting

Role and responsibilities

Payroll Processing:

• Process monthly payroll for employees in accordance with company policies and statutory requirements.
• Collect, validate, and upload inputs such as attendance, leaves, overtime, incentives, reimbursements, and deductions.
• Ensure compliance with labour laws and statutory obligations including retirement benefits and withholding taxes/ TDS, and other applicable regulations.
• Prepare and reconcile payroll reports, salary registers, and bank transfer statements.
• Manage payroll queries from employees and provide timely resolution.
• Coordinate with HR, Finance, and external vendors (if applicable) for smooth payroll operations.
• Maintain confidentiality and integrity of employee data.
• Assist in annual activities like bonus calculation, increments, full final settlement, and income tax proofs.
• Support internal and external audits with payroll-related documentation.

Payroll accounting:

• Post payroll journal entries including salaries, wages, allowances, overtime, incentives, and statutory deductions.
• Reconcile payroll-related balance sheet accounts such as salaries payable, retirement benefits, leave encashment, professional tax (PT), and WHT/ TDS.
• Ensure timely booking of employer contributions and statutory dues.
• Coordinate with HR, Finance, and external vendors (if applicable) to validate payroll reports before accounting entries.
• Perform month-end and year-end payroll accruals for unpaid salaries, bonuses, and incentives.
• Support preparation of payroll-related MIS and analysis for management (cost by department, overtime trends, etc.).
• Liaise with internal and external auditors by providing payroll accounting schedules, reconciliations, and documentation.
• Ensure compliance with local tax regulations, applicable accounting standards, and company policies.
• Identify and implement process improvements to increase accuracy and efficiency in payroll accounting.

• Bachelor's Degree or higher in Finance, Accounting, or a related field
• 2-3 years Proven working experience into

  payroll processing and accounting

  (preferably in a mid-to-large scale organization or shared services)