Assistant Manager- Tender

Tendering Executive Job Responsibilities

• Regularly track and identify government tenders, RFPs, and e-procurement notices related to high-rise, commercial, and land development projects.
• Study tender documents, eligibility criteria, scope of work, BOQ, technical specifications, and contract conditions.
• Evaluate potential opportunities and prepare feasibility/fitment reports for management approval.

2. Documentation & Submission

• Coordinate preparation of pre-qualification (PQ) documents, technical bids, and financial bids in line with government norms.
• Ensure accurate preparation of supporting documents (licenses, certifications, financial statements, company profiles, project experience).
• Manage online tender submission through government e-portals (e-procurement, GEM, CPP, etc.) as per deadlines.
• Maintain tender document registers, trackers, and submission records.

3. Cost Estimation & BOQ Preparation

• Work with QS, estimation, and engineering teams to prepare cost analysis and rate build-ups.
• Prepare BOQs, rate analysis, and ensure all technical & commercial aspects are covered.
• Compare vendor/subcontractor quotations, negotiate terms, and finalize competitive pricing.

4. Coordination & Communication

• Liaise with project, procurement, finance, and legal departments to collect required inputs for tender preparation.
• Coordinate with consultants, vendors, and subcontractors for clarifications, rates, and supporting documents.
• Follow up with government departments for corrigendum, clarifications, and updates on submitted tenders.

5. Compliance & Legal Requirements

• Ensure compliance with all government regulations, statutory requirements, and contract clauses.
• Maintain up-to-date knowledge of procurement policies, contract laws, and government bidding procedures.
• Verify validity of company certifications, registrations (GST, PF, ESI, PAN, ISO, MSME, etc.).

6. Post-Tender Activities

• Track tender evaluation results, technical/financial opening schedules, and submission of additional clarifications if required.
• Attend pre-bid/technical meetings, site visits, and coordinate responses to queries.
• Support in contract negotiations, award documentation, and handover to project execution team.

7. Data Management & Reporting

• Maintain tender database, submission tracker, and bid status reports for management.
• Analyze won/lost tenders, prepare reports, and provide recommendations for improving bid success rate.
• Keep management updated on new government projects, market trends, and competitor activities.