Tendering Executive Job Responsibilities 1. Tender Identification & Review Regularly track and identify government tenders, RFPs, and e-procurement notices related to high-rise, commercial, and land development projects. Study tender documents, eligibility criteria, scope of work, BOQ, technical specifications, and contract conditions. Evaluate potential opportunities and prepare feasibility/fitment reports for management approval. 2. Documentation & Submission Coordinate preparation of pre-qualification (PQ) documents, technical bids, and financial bids in line with government norms. Ensure accurate preparation of supporting documents (licenses, certifications, financial statements, company profiles, project experience). Manage online tender submission through government e-portals (e-procurement, GEM, CPP, etc.) as per deadlines. Maintain tender document registers, trackers, and submission records. 3. Cost Estimation & BOQ Preparation Work with QS, estimation, and engineering teams to prepare cost analysis and rate build-ups. Prepare BOQs, rate analysis, and ensure all technical & commercial aspects are covered. Compare vendor/subcontractor quotations, negotiate terms, and finalize competitive pricing. 4. Coordination & Communication Liaise with project, procurement, finance, and legal departments to collect required inputs for tender preparation. Coordinate with consultants, vendors, and subcontractors for clarifications, rates, and supporting documents. Follow up with government departments for corrigendum, clarifications, and updates on submitted tenders. 5. Compliance & Legal Requirements Ensure compliance with all government regulations, statutory requirements, and contract clauses. Maintain up-to-date knowledge of procurement policies, contract laws, and government bidding procedures. Verify validity of company certifications, registrations (GST, PF, ESI, PAN, ISO, MSME, etc.). 6. Post-Tender Activities Track tender evaluation results, technical/financial opening schedules, and submission of additional clarifications if required. Attend pre-bid/technical meetings, site visits, and coordinate responses to queries. Support in contract negotiations, award documentation, and handover to project execution team. 7. Data Management & Reporting Maintain tender database, submission tracker, and bid status reports for management. Analyze won/lost tenders, prepare reports, and provide recommendations for improving bid success rate. Keep management updated on new government projects, market trends, and competitor activities.
Interpreting Drawings & Specifications, Setting Out & Surveying, Quality Control & Assurance, Project Planning & Coordination, Short-Term Planning, Resource Coordination, Subcontractor Management, Daily Site Diaries, Progress Reporting, RFI Management, As-Built Drawings, Enforcing Safety Protocols, Identifying Hazards, Environmental Compliance, Advanced user of AutoCAD, MS Project, and MS Office Suite. Proficient with surveying instruments,