Assistant Manager - Stores

Role & responsibilities

Inventory Management:

1. Supervise the maintenance and accuracy of inventory records, ensuring that all supplies, equipment and materials are properly accounted for.

2. Conduct regular inventory audits to prevent shortages, overstock, or discrepancies.

Procurement and Vendor Management:

1. Assist in the procurement of supplies, equipment and materials, including conducting market research, sourcing vendors and negotiating contracts.

2. Maintain positive relationships with suppliers and manage vendor performance.

Stock Replenishment:

1. Monitor stock levels and place orders to replenish supplies as needed.

2. Ensure timely restocking of critical items.

Quality Assurance and Compliance:

1. Ensure that all stored items meet quality and safety standards, particularly in healthcare settings.

2. Comply with regulations, standards and guidelines relevant to inventory management.

Distribution and Supply Chain:

1. Oversee the distribution of supplies to various hospital departments, ensuring that materials are delivered on time.

2. Manage the hospital's internal supply chain for efficient and cost-effective distribution.

Record Keeping and Documentation:

1. Maintain accurate records of all inventory-related transactions, including receipts, issues and returns.

2. Generate and analyze reports on inventory status, usage and trends.

Staff Supervision and Training:

1. Lead and manage store staff, providing guidance, training and supervision.

2. Ensure that staff follow inventory management protocols and safety procedures.

Budget Management:

1. Assist in the development and management of the department's budget, tracking expenses and optimizing resource allocation.

Emergency Preparedness:

1. Develop and maintain plans for emergency situations, ensuring the availability of critical supplies during emergencies or disasters.

Required Skill Sets:

1. Strong organizational and leadership skills.

2. Excellent communication and negotiation abilities for dealing with vendors, staff and other stakeholders.

3. Knowledge of inventory management software and systems.

4. Familiarity with healthcare regulations and compliance standards.

5. Strong problem-solving skills and attention to detail.

6. Ability to work under pressure and adapt to changing circumstances.

Preferred candidate profile