Assistant Manager

Position 1

Essential Functions:The Procurement Lead is responsible for managing and tracking purchase orders to ensure timely delivery of goods and services. This role involves close coordination with suppliers, internal stakeholders, and logistics teams to resolve delays and maintain accurate procurement records.

Key Responsibilities: PO Tracking & Follow-Up:

• Monitor open purchase orders and follow up with vendors for delivery status.
• Ensure timely acknowledgment and confirmation of POs by suppliers.

Vendor Coordination:

• Communicate regularly with suppliers to expedite deliveries and resolve issues.
• Escalate delays or discrepancies to procurement managers or relevant departments.

Documentation & Reporting:

• Maintain accurate records of PO status, delivery dates, and supplier communications.
• Generate regular reports on PO aging, delivery performance, and exceptions.

Internal Collaboration:

• Work with finance, warehouse, and operations teams to ensure smooth receipt and invoicing.
• Assist in resolving GRN (Goods Receipt Note) and invoice mismatches.

Position 2:

Freight Invoicing:

• Review and validate freight invoices against purchase orders, contracts, and delivery documentation.
• Ensure correct application of freight rates, surcharges, and taxes.
• Coordinate with logistics providers to resolve billing discrepancies or disputes.

Vendor & Stakeholder Communication:

• Liaise with freight vendors and internal departments (finance, logistics, procurement) to ensure smooth invoice processing.
• Address and resolve invoice-related queries from vendors and internal teams.

Compliance & Documentation:

• Maintain accurate records of freight invoices and AP transactions.
• Ensure compliance with internal controls, audit requirements, and company policies.

Eligibility Criteria and Competencies:

• Minimum 7-9 years of Procurement experience
• Understands the need for confidentiality
• Ability to give attention to detail and accuracy
• Excellent communication skills, both verbal and written
• Excellent working knowledge of MS Office - MS Excel, Word Doc, Outlook
• Demonstrates good time management and organizational skills